HVAC Admin & Data Coordinator

Air Stream Air Conditioning Corp.; Town of Woodbury (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Air Stream Air Conditioning Corp. in Woodbury, NY is seeking an Installation Admin Assistant to support daily office operations for a fast-paced HVAC contracting company.

You will handle data entry, purchase orders, work orders, and documentation management to keep communication flow smooth among customers, field technicians, vendors, and staff. The ideal candidate has a high school diploma, 2+ years of administrative experience, strong computer skills, and excellent communication.

Qualifications

• Must have strong computer skills, including MS Office.
• 2+ years administrative experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and customer-service mindset.

Responsibilities

• Enter and maintain accurate data in company systems.
• Process and issue purchase orders and work orders.
• Obtain, review, track, and maintain insurance certificates and related documentation.
• Keep records and files organized and up to date.
• Support management with various administrative tasks and special projects.

Skills

Excellent written and verbal American/

Attention to detail

Multitasking

Professional demeanor

Customer-service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office

Service management software

Job description

Air Stream Air Conditioning Corp. in Woodbury, NY is seeking an Installation Admin Assistant to support daily office operations for a fast-paced HVAC contracting company.

You will handle data entry, purchase orders, work orders, and documentation management to keep communication flow smooth among customers, field technicians, vendors, and staff. The ideal candidate has a high school diploma, 2+ years of administrative experience, strong computer skills, and excellent communication.