Installation Admin Assistant

Air Stream Air Conditioning Corp; Syosset (NY); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Health savings account

Life insurance

Paid time off

Company holidays

Referral program

Job summary

Air Stream Air Conditioning Corp in Woodbury, NY seeks an Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company. The role requires strong organization, professionalism, and multitasking to keep customers, field technicians, vendors, and staff aligned.

Responsibilities include data entry, processing purchase orders and work orders, managing insurance certificates, maintaining records, and assisting management with special projects.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative experience.
• Strong computer skills including Microsoft Office; service management software a plus.
• Excellent written and verbal communication.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Enter and maintain accurate data in company systems.
• Process and issue purchase orders and work orders.
• Obtain, review, track, and maintain insurance certificates and related documentation.
• Keep records and files organized and up to date.
• Support management with various administrative tasks and special projects.

Skills

Data entry

Communication skills

Multitasking

Attention to detail

Professional demeanor

Customer service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office

Service management software

Job description

AAdministrative AssistantLocation: Woodbury, NYPosition Type: Full-Time, Hourly (Non-Exempt)Position SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.Key ResponsibilitiesResponsibilitiesEnter and maintain accurate data in company systems.Process and issue purchase orders and work orders.Obtain, review, track, and maintain insurance certificates and related documentation.Keep records and files organized and up to date.Support management with various administrative tasks and special projects.Qualifications:High school diploma or equivalent required2+ years of administrative experienceStrong computer skills (Microsoft Office; experience with service management software a plus)Excellent written and verbal communication skillsStrong attention to detail and organizational skillsAbility to multitask and prioritize in a fast-paced environmentProfessional demeanor and customer-service mindsetPhysical Requirements· Prolonged periods of sitting at a desk and working on a computerAbility to occasionally lift up to 15 poundsAbility to communicate clearly via phone and in personWork EnvironmentThis position operates in a professional office environment within an active HVAC contracting business. Regular interaction with field staff, vendors, and customers is required.Compensation & BenefitsHourly position (overtime eligible)Competitive pay based on experienceHealth, dental, and vision benefits (if applicable)Paid time off and company holidaysJob Type: Full-timeBenefits:· 401(k)Dental insuranceHealth insuranceHealth savings accountLife insurancePaid time offReferral programVision insuranceWork Location: In person