Office Coordinator - Residential HVAC

Air Group; Whippany (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

Pet insurance

Identity theft protection

Paid time off

Company holidays

401K with match

Competitive pay

Training

Friendly culture

Job summary

Air Group in Whippany, NJ is hiring an Office Coordinator - Residential HVAC for a full-time, on-site role in the Sales Department. Hours are Monday to Friday, 8:00 am to 4:30 pm, with no remote option in the future. You will be the voice of the brand and first contact for customers, handling data entry and outbound calls.

The ideal candidate has strong communication, MS Office proficiency, and a team-focused, detail-oriented mindset. We offer comprehensive benefits and a supportive work culture.

Qualifications

• Excellent communication skills (written and verbal).
• Proficiency with computers and standard office software (MS Outlook, Word, Excel, etc.).
• Genuine desire to grow and learn, as well as to contribute positively to a team-oriented work environment.
• Detail oriented and organized.

Responsibilities

• Data entry, including processing customer warranty registrations and opening up new jobs.
• Collaborate with colleagues across multiple departments.
• Outbound calls to customers and utility companies.

Skills

Communication skills

MS Office

Team player

Detail oriented

Tools

MS Office Suite

Job description

We're growing! New Jersey’s premier HVAC-Plumbing-Electrical company is looking for a full-time Office Coordinator - Residential HVAC to join our team of dedicated professionals. This position is located in our Sales Department and is a fully on-site role with no opportunity for remote in the future. Hours are Mon-Fri, 8:00 am - 4:30 pm.

As a family-owned business, we do more than serve customers. We take care of the comfort and safety of our friends, family and neighbors. We provide personalized solutions – both residential and commercial – for every heating, air conditioning and indoor air quality application. Our customers' comfort is an important responsibility, and this is a job we've taken seriously for 60 years! Our customers are at the center of everything we do at Air Group, LLC and you will the voice of our brand and the first point of contact for our customers.

Key Functions

• Data entry, including processing customer warranty registrations and opening up new jobs
• Collaborate with colleagues across multiple departments
• Outbound calls to customers and utility companies

Our Successful Candidate Will Have

• Excellent communication skills (written and verbal)
• Proficiency with computers and standard office software (MS- Outlook, Word, Excel, etc.)
• Genuine desire to grow and learn, as well as to contribute positively to a team-oriented work environment
• Detail orientated and organized

We Offer

• Medical w/prescription drug coverage (3 plan choices)
• Dental (2 plan choices)
• Vision
• Life Insurance
• Disability Insurance
• Pet Insurance
• Identity theft insurance
• Paid Vacation/Sick Time
• 8 Paid Company Holidays
• 401K (with generous employer match!)
• Competitive Pay
• Training
• A friendly and supportive work culture
• All offers of employment are contingent upon the successful completion of a background check and the ability to legally work in the United States without sponsorship
• No agencies please (calls, emails or candidate submissions will not be accepted)
• No relocation provided for this position - local candidates only