Inspections & A&D Admin Coordinator

EMCOR Group; Fremont (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D to provide essential admin support at the Fremont Branch. The role covers clerical tasks, purchasing, inventory, and accounting responsibilities, projecting a professional image in person and on the phone.

You will manage accounts receivable, payroll, billing, and records in Falcon, while coordinating with alarm technicians and inspectors and supporting project-based work. A background in construction is a plus.

Qualifications

• 3+ years of administrative experience is required.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.
• High School Diploma or GED is required.

Responsibilities

• Manage accounts receivable and track past due accounts for Alarm & Detection and Inspections Departments.
• Maintain records in Falcon, including opening tickets, creating new sites, and printing monthly work orders.
• Take incoming service calls and coordinate with alarm technicians and inspectors.
• Process payroll for alarm technicians and inspectors and verify time information.
• Prepare quotes and handle general clerical tasks such as mailing, filing, and answering phones.
• Assist in scheduling manpower for technicians and inspectors and support the Service Manager.

Skills

Administrative experience

Dispatching experience

Light accounting experience

Education

High School Diploma or GED

Tools

Falcon

Work Oasis

Job description

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D to provide essential admin support at the Fremont Branch. The role covers clerical tasks, purchasing, inventory, and accounting responsibilities, projecting a professional image in person and on the phone.

You will manage accounts receivable, payroll, billing, and records in Falcon, while coordinating with alarm technicians and inspectors and supporting project-based work. A background in construction is a plus.