Administrative Assistant- Inspections & A&D

S. A. Comunale Co., Inc.; Fremont (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

S. A. Comunale Co., Inc. is seeking an Administrative Assistant - Inspections & A&D in Fremont, Ohio. This role involves providing administrative support, managing accounts receivable, maintaining records, and assisting in payroll processing. The ideal candidate should have at least 3 years of administrative experience, along with light accounting and possibly dispatching experience. The position offers an opportunity to be part of a dynamic team in the construction industry.

Qualifications

• High School Diploma or GED is required.
• 3+ years’ administrative experience is required.
• Previous experience in the construction industry is a plus.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.

Responsibilities

• Provide administrative support to the Fremont Branch.
• Responsible for accounts receivable.
• Maintain all records in Falcon.
• Process payroll for alarm technicians and inspectors.
• Assist Service Manager with scheduling manpower.

Skills

Administrative experience

Light accounting experience

Dispatching experience

Education

High School Diploma or GED

Job description

Administrative Assistant - Inspections & A&D

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D. Primary function of this position is to provide administrative support to the Fremont Branch, including general clerical duties, purchasing, inventory, and accounting responsibilities, and project based work. The role also involves projecting a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

• Responsible for accounts receivable, including tracking past-due accounts for Alarm & Detection and Inspections Departments.
• Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors and alarm technicians.
• Take incoming service calls and distribute alarm technicians and inspectors.
• Responsible for billing and accruals.
• Process payroll for alarm technicians and inspectors, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
• Prepare quotes.
• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
• Assist Service Manager with scheduling manpower for the alarm technicians and inspectors.
• Attend weekly meetings and take notes.
• Drop off bids and run errands as needed.
• Order material and equipment for office and field personnel as needed.
• Sign checks from office checkbook.
• Pick up permits or drop off when needed.
• Process all billing for HNB through Work Oasis.
• Maintain records of licensing and certifications for assigned personnel.
• Assist in any issues or corrections needed by the Corporate Office.
• Handle customer requests for Inspections and Alarm & Detection.
• Send monthly CIP reports.
• Update daily Google calendar for fire alarm technicians and inspectors.
• Submit and code credit card receipts and statements for personnel.
• Process subcontracts and new monitoring contracts for the Alarm & Detection and Inspections Departments.
• Review daily monitoring accounts and update account information as needed.

Qualifications

• High School Diploma or GED is required.
• 3+ years’ administrative experience is required.
• Previous experience in the construction industry is a plus.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled