Administrative Assistant-Contract

S. A. Comunale Co., Inc.; Reading (Berks County); On-site; USD 40,000 - 50,000; Full time

Job summary

S. A. Comunale Co., Inc. is seeking an Administrative Assistant-Contract to support the Reading, PA office. The role involves providing administrative support through various clerical duties, maintaining office records, and assisting with payroll processing. A high school diploma or GED and over 3 years of administrative experience are required, with previous construction industry experience as a plus. Candidates should be proficient in Microsoft applications. This position is an excellent opportunity to join a leading company in fire protection and HVAC services.

Qualifications

• 3+ years of administrative experience required.
• Experience in the construction industry is a plus.

Responsibilities

• Perform general clerical duties including photocopying, faxing, and filing.
• Create and maintain various office records.
• Assist in processing payroll for technicians.

Skills

Microsoft applications (Word, PowerPoint, Excel)

General clerical duties

Communication skills

Education

High school diploma or GED

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award‑winning safety program, and large‑scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant-Contract

S.A. Comunale is seeking a Administrative Assistant-Contract to support the Reading, PA office. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project‑based work. Project a professional company image through in‑person and phone interaction.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Answer incoming phone calls and distribute accordingly.
• Assist in processing payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run as needed.
• Prepare all service and Branch Manager proposals as directed.
• Print and maintain all bid documents as well as prepare for all bids.
• Perform background checks as needed.
• Obtain all information necessary for contracts and review sheets.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled