Infrastructure Admin Specialist — Parks & Recreation

State of North Carolina; North Carolina; On-site; USD 39,000 - 51,000; Full time

Job summary

The North Carolina Department of Natural and Cultural Resources (DNCR) seeks an Infrastructure Administrative Assistant I to provide lead administrative support to the Chief of Infrastructure and the Infrastructure teams within the Division of Parks and Recreation. This role supports day-to-day operations, project and budget tracking, purchasing, and records management.

Minimum education: a high school diploma or GED plus two years of related administrative experience; equivalency options may

Qualifications

• Customer service experience including responding to email/telephone inquiries and coordinating schedules.
• Ability to plan, prioritize, organize, and review administrative and office workflow.
• Experience recording, compiling, summarizing, and analyzing data.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint.

Responsibilities

• Create and maintain accurate Infrastructure project information in appropriate systems and reconcile internal reporting tools with external systems.
• Process and track Infrastructure invoices, budgets, travel, P-Card purchases, mileage logs, and related financial records.
• Enter, review, and approve E-Pro orders and support purchasing, requisitions, and other procurement activities.
• Lead document organization, records retention, and retrieval for Construction and Facilities Maintenance files.
• Serve as an initial point of contact for Infrastructure questions and coordinate information among park, district, operations, administrative, consultant, and contractor contacts.
• Maintain schedules, itineraries, meeting arrangements, agendas, minutes, correspondence, and other administrative support for the Chief of Infrastructure and Infrastructure staff.
• Provide disaster/emergency documentation support and assist with special projects, events, and other duties as assigned.

Skills

Customer service

Scheduling

Workflow management

Data analysis

Microsoft Office

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Job description

The North Carolina Department of Natural and Cultural Resources (DNCR) seeks an Infrastructure Administrative Assistant I to provide lead administrative support to the Chief of Infrastructure and the Infrastructure teams within the Division of Parks and Recreation. This role supports day-to-day operations, project and budget tracking, purchasing, and records management.

Minimum education: a high school diploma or GED plus two years of related administrative experience; equivalency options may