Information Management Coordinator

Skadden; New York (NY); Hybrid; USD 70,000 - 77,000; Full time

Benefits offered by this job

Health care

401(k)

Paid time off

Bonuses

Job summary

Skadden in New York seeks an Information Management Coordinator to join our team onsite. You will act as a records resource for attorneys, clients and business services professionals, ensuring compliance and guiding best practices across the records lifecycle.

You will coordinate with storage facilities, assist in retention programs, and help train new staff on Firm Records applications. The role demands strong data handling, organizational, and communication skills in a fast-paced,

Qualifications

• Detail-oriented with ability to manage large data sets while safeguarding confidentiality.
• Proficient in Word, Outlook, Excel and PowerPoint; able to learn new software and systems.
• Strong interpersonal, written and verbal communication; able to collaborate with attorneys, business services professionals and clients.
• Experience in fast-paced, client-service environments is preferred.

Responsibilities

• Acts as a records management liaison for attorneys, clients and staff.
• Coordinates with storage facilities and offsite archives as needed.
• Assists in retention and quality control programs across the records lifecycle.
• Trains new employees and provides guidance on Records systems and best practices.

Skills

Detail oriented

Interpersonal skills

Organizational skills

Customer service

Large data handling

Learn new software

Team collaboration

Training new hires

Education

High school diploma or equivalent

Tools

Word

Outlook

Excel

PowerPoint

Job description

**The Opportunity**We are seeking an **Information Management Coordinator** to join our Firm. This position will be based in our **New York****office (onsite, 9.30 – 5.30)**. The Information Management Coordinator acts as a records and information management resource and liaison for the Firm's attorneys, clients and business services professionals, offering instruction and guidance when necessary and ensuring compliance at all times. This position participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media.* Assists with attorney departure file reviews.* Reconciles files of departing paralegals.* Coordinates case room work and special records departmental projects.* Acts as a floor representative for the department ensuring that file keeping best practices are followed.* Communicates department and Firm best practices to partners, attorneys and business services professionals.* Assists business services professionals and attorneys in proper use of Firm Records applications.* Coordinates removal and retrieval of boxes to and from storage facilities.* Coordinates with other offices for file retrieval/archival/destruction as necessary.* Assists in implementing and administering retention and quality control programs.* Assists management in determining need for change, and in developing and implementing the same.* Identifies and communicates with management the need for business services professionals training/coaching.* Assists in training new employees and providing guidance to users.* Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.* Maintains a complete understanding of the Firm’s records management processes, best practices and systems.* Manages Firm resources responsibly.* Complies with and understands Firm operation, policies and procedures.* Regular and reliable physical presence to (e.g., work as part of a team, meet with clients, use on-site equipment, etc.).* Performs frequent physical exertion including: standing, walking, bending over, twisting, pushing, pulling, repetitive use of both hands, lifting or carrying up to 30 pounds.* Performs other related duties as assigned.**Qualifications*** Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner, with the ability to maintain accuracy, protect confidentiality, and adhere to established procedures and processes* Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), including strong Excel skills, with the ability to learn new software and operating systems* Operates equipment and performs job tasks in a safe manner, including utilizing safe lifting techniques, while minimizing risk to self and others* Demonstrates strong interpersonal and communication skills, both verbally and in writing, with the ability to collaborate effectively with coworkers, communicate professionally with partners and other stakeholders, and work independently as well as part of a team* Demonstrates strong organizational, prioritization, and customer service skills, with close attention to detail and the ability to manage multiple projects, shifting priorities, and competing deadlines in a demanding and fast-paced environment* Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner, with the ability to maintain accuracy, protect confidentiality, and adhere to established procedures and regulatory requirements* Flexibility to adjust hours and work the hours necessary to meet operating and business needs**Education and Experience*** High school diploma or equivalent* Minimum of three years of related experience or an equivalent combination of education and experience* Experience working in a law firm, professional services organization, or other fast-paced, client-service-oriented environment**Culture & Life at Skadden*** What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.**Benefits*** The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.* Competitive salaries and year-end discretionary bonuses.* Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.* Generous paid time off.* Paid leave options, including parental.* In-classroom, remote, and on-demand learning and professional development opportunities.* Robust well-being classes and programs.* Opportunities to give back and make an impact in local communities.* For further details, please visit: https://www.skadden.com/careers/staff/employee-benefitsThe starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.**Salary Details**$70,000 - $77,000