Executive Assistant

Skadden, Arps, Slate, Meagher & Flom LLP; New York (NY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Competitive salaries

Comprehensive health care

Generous paid time off

Professional development opportunities

Job summary

A prestigious law firm in New York is seeking an Executive Assistant to manage resources and provide comprehensive support to partners and attorneys. Responsibilities include handling administrative functions, preparing documents, and facilitating client interactions. The ideal candidate must possess effective communication skills, be detail-oriented, and have experience in a professional office setting. This role offers a competitive salary and a hybrid work model.

Qualifications

• Minimum of three years’ experience in an office environment.
• Ability to handle sensitive matters.

Responsibilities

• Handle standard administrative functions including calls and mail.
• Anticipate attorney needs and offer solutions.
• Prepare engagement letters and client memos.
• Utilize tracking charts for billing.
• Assist with attorney travel arrangements.

Skills

Knowledge of relevant firm computer software programs

Effective interpersonal and communication skills

Attention to detail

Ability to handle multiple projects

Ability to work independently

Ability to work in a demanding environment

Ability to maintain confidentiality

Flexibility to adjust hours

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Word

Outlook

Excel

PowerPoint

Job description

Introduction

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Executive Assistant to join our Firm. Within this position, you will be responsible for providing assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our New York office and has a hybrid in‑office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.

As the Executive Assistant you will:

• Handle standard administrative functions including answering, screening, and placing phone calls, opening and routing mail as directed, managing files, records, attorney calendars and time records, and preparing attorney expense reports.
• Anticipate attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs.
• Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process.
• Utilize tracking charts for keeping up‑to‑date records, with a special focus on billing and new business.
• Handle all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions, and quality control of work product.
• Work in tandem with Client Accounting (Billing) department to ensure up‑to‑date and accurate client billing.
• Seek ways of being energetically responsive to clients, providing superior client service in both small and large ways.
• Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists in InterAction.
• Utilize applications like Excel and PowerPoint to facilitate attorney’s work.
• Research and make complex travel arrangements for attorneys, including assisting with visa requirements.
• Prepare check requests for vendor invoices and actively follow up to ensure timely payment.
• Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy.
• Assist with attorney personal work when required.
• Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff.
• Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand‑delivering packages.
• Perform special projects as assigned.
• Assure that all completed projects adhere to accepted professional standards.
• Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manage Firm resources responsibly.
• Comply with and understand Firm operations, policies, and procedures.
• Perform other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Ability to handle multiple projects and shifting priorities.
• Ability to work well independently as well as effectively within a team.
• Ability to synthesize information to prioritize and organize tasks.
• Ability to work well in a demanding and fast‑paced environment.
• Ability to work in‑office at least four days per week to perform in‑office administrative functions, maintain physical files, and provide client support services.
• Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds.
• Ability to handle sensitive matters and maintain confidentiality.
• Demonstrates a high level of professionalism.
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education and Experience

• High school diploma or equivalent; Bachelor’s degree preferred.
• Minimum of three years’ experience in an office environment or an equivalent combination of education and experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well‑being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year‑end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In‑classroom, remote, and on‑demand learning and professional development opportunities.
• Robust well‑being classes and programs.
• Opportunities to give back and make an impact in local communities.

Salary Details

$90,000 - $100,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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