Information Governance Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; New York (NY); Híbrido; USD 90 000 - 115 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive salary + bonuses

Health, dental, vision coverage

401(k) savings plan

Paid time off

Parental leave

Learning and development opportunities

Well-being programs

Community involvement

Resumo da oferta

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates seeks an Information Governance Coordinator in New York (hybrid). The role coordinates information governance processes, including file intake, transfers, data access, retention, and disposition, while guiding attorneys and staff on best practices and privacy risk management.

The ideal candidate has a strong background in document management systems, Relativity, and MS Office, with leadership and training abilities.

Qualificações

• Knowledge of Outlook, Excel, PowerPoint, and ability to learn new software.
• Knowledge of Relativity and Boolean searching methods.
• Strong leadership, communication, and customer service skills.
• Detail-oriented with ability to handle multiple tasks under pressure.

Responsabilidades

• Coordinate information governance processes, file intake, disposition and transfers with minimal supervision.
• Manage outgoing client file transfers with IT, Records Management and other teams.
• Review files for compliance with engagement agreements and firm policy.
• Assist with incoming file transfers, download from sites, and populate the DMS.
• Coordinate with other firms' information governance teams for data transfer formats.
• Import/export emails to PSTs using Microsoft Outlook.
• Review personal emails of departing attorneys in line with policy.
• Use Relativity or similar tools to prepare files for transfer.
• Track file transfers in Excel and provide regular status reports.
• Assist in organizing and filing client emails for retiring staff.
• Lead/participate in global information governance projects like office moves.
• Ensure file management aligns with firm policy and client guidelines.
• Communicate best practices to partners and staff and provide ad hoc training.
• Contribute to retention and quality control program implementation.
• Identify change needs and assist in implementing improvements.
• Understand Ethical Wall and Legal Hold processes and their implications.
• Communicate effectively with firm personnel and clients on file matters.
• Maintain familiarity with the firm's file management systems.

Conhecimentos

Outlook

Excel

PowerPoint

Windows commands

Boolean searching

Data privacy awareness

Information governance

Attention to detail

Communication skills

Time management

Independent work

Teamwork

Formação académica

Bachelor's degree or higher

Ferramentas

Relativity

Descrição da oferta de emprego

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Information Governance Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Information Governance Coordinator coordinates various Firm resources to effectively coordinate and perform information governance functions, including file intake, transfers, data access, records retention, and disposition. This individual will exercise judgement to ensure that business and ethical obligations are being met while effectively and efficiently performing tasks. The Coordinator will advise the Firm's attorneys, clients and professional staff about information governance best practices, data privacy and risk management issues while ensuring compliance with Firm policy. Please note that the Firm will not sponsor applicants for work visas for this position.

• Coordinates and performs all aspects of information governance processes, including file intake, management, disposition, destruction, and/or transfer, with minimal supervision.
• Coordinates outgoing client file transfer requests; involving IT, Records Management, Office of the General Counsel, and others as needed.
• Reviews outgoing client files complying with the engagement agreement, outside counsel guidelines, and Firm policy.
• Assists with incoming client file transfers, including downloading from file sharing sites & populating the document management system, coordinating email transfers, loading emails to mailboxes and tracking the status of the transfer.
• Coordinates with information governance departments at other firms to ensure timely receipt of client and attorney data in compatible formats.
• Imports and exports emails to and from PST files using Microsoft Outlook.
• Reviews personal emails of departing attorneys in preparation for export in accordance with Firm policies.
• Utilizes Relativity or other document review platforms to review and prepare files for transfer to departing attorneys, other firms, and clients.
• Utilizes Excel to track file transfers to ensure completeness and provides regular reports to management on the status.
• Assists, guides, and participates in the organization and filing of client emails for retiring partners, departing attorneys and professional staff.
• Leads and participates in global information governance projects such as office moves and cleanups.
• Coordinates with the Records Management team to ensure file management compliance with firm policy, client guidelines and best practices.
• Communicates department and Firm best practices to partners, attorneys, and professional staff.
• Assists staff and attorneys in proper use of Firm applications and provides ad hoc training, when appropriate.
• Assists in implementing and administering retention and quality control programs.
• Assists management in determining need for change, and in developing and implementing the same.
• Understands Ethical Wall and Legal Hold processes and their impact on access to, transferring of and disposition of paper and electronic files and, when necessary, communicates with partners, attorneys, and professional staff.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Communicates regularly with firm personnel, client and third parties regarding file intakes, management and disposition.
• Maintains a complete understanding of the Firm’s file management systems, information governance processes and best practices.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Knowledge of database systems (e.g. Relativity) and Boolean searching methodologies.
• Knowledge of text, pst, msg and zip file types.
• Ability to use Windows commands to move, copy and zip files for share site posting or saving electronic files.
• Strong leadership skills and the ability to delegate work effectively.
• Effective interpersonal and communication skills, both verbal and written, to effectively interface with lawyers, management, support staff and outside contacts (including clients and other firms).
• Close attention to detail and customer service.
• Ability to work well in a demanding and fast-paced environment.
• Ability to handle multiple projects and prioritize work based on shifting priorities to meet multiple deadlines.
• Ability to undertake long-term projects, recognize alternate or more efficient methods for completion and implement solutions.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education & Experience

• Bachelors Degree or higher
• Minimum of three years related experience or an equivalent combination of education and experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

$90,000 - $115,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law