Information Management Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; New York (NY); On-site; USD 70,000 - 77,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in New York is seeking an Information Management Coordinator to manage records for attorneys, clients and staff. The role is onsite in NYC, 9:30–5:30, and involves lifecycle activities from label creation to offsite storage for paper and digital media.

The successful candidate will support retention programs, training, and best practices while coordinating with other offices.

Qualifications

• Must be highly detail-oriented with experience handling large data sets in a compliant manner.
• Strong Microsoft Word/Outlook/Excel/PowerPoint skills and the ability to learn new software.
• Demonstrates interpersonal and communication skills to collaborate with partners and stakeholders.

Responsibilities

• Assist with attorney departure file reviews and reconcile files of departing paralegals.
• Coordinate case room work and records departmental projects.
• Ensure file keeping best practices; act as floor representative for the department.

Skills

Detail-oriented

Interpersonal skills

Written & verbal communication

Ability to manage multiple projects

Education

High school diploma or equivalent

Tools

Word

Outlook

Excel

PowerPoint

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Information Management Coordinator to join our Firm. This position will be based in our New York office (onsite, 9.30 – 5.30). The Information Management Coordinator acts as a records and information management resource and liaison for the Firm’s attorneys, clients and business services professionals, offering instruction and guidance when necessary and ensuring compliance at all times. This position participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media.

• Assists with attorney departure file reviews.

• Reconciles files of departing paralegals.

• Coordinates case room work and special records departmental projects.

• Acts as a floor representative for the department ensuring that file keeping best practices are followed.

• Communicates department and Firm best practices to partners, attorneys and business services professionals.

• Assists business services professionals and attorneys in proper use of Firm Records applications.

• Coordinates removal and retrieval of boxes to and from storage facilities.

• Coordinates with other offices for file retrieval/archival/destruction as necessary.

• Assists in implementing and administering retention and quality control programs.

• Assists management in determining need for change, and in developing and implementing the same.

• Identifies and communicates with management the need for business services professionals training/coaching.

• Assists in training new employees and providing guidance to users.

• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

• Maintains a complete understanding of the Firm’s records management processes, best practices and systems.

• Manages Firm resources responsibly.

• Complies with and understands Firm operation, policies and procedures.

• Regular and reliable physical presence to (e.g., work as part of a team, meet with clients, use on-site equipment, etc.).

• Performs frequent physical exertion including: standing, walking, bending over, twisting, pushing, pulling, repetitive use of both hands, lifting or carrying up to 30 pounds.

• Performs other related duties as assigned.

Qualifications

• Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner, with the ability to maintain accuracy, protect confidentiality, and adhere to established procedures and processes

• Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), including strong Excel skills, with the ability to learn new software and operating systems

• Operates equipment and performs job tasks in a safe manner, including utilizing safe lifting techniques, while minimizing risk to self and others

• Demonstrates strong interpersonal and communication skills, both verbally and in writing, with the ability to collaborate effectively with coworkers, communicate professionally with partners and other stakeholders, and work independently as well as part of a team

• Demonstrates strong organizational, prioritization, and customer service skills, with close attention to detail and the ability to manage multiple projects, shifting priorities, and competing deadlines in a demanding and fast-paced environment

• Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner, with the ability to maintain accuracy, protect confidentiality, and adhere to established procedures and regulatory requirements

• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• High school diploma or equivalent

• Minimum of three years of related experience or an equivalent combination of education and experience

• Experience working in a law firm, professional services organization, or other fast-paced, client-service-oriented environment

Culture & Life at Skadden

• What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.

• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

• Generous paid time off.

• Paid leave options, including parental.

• In-classroom, remote, and on-demand learning and professional development opportunities.

• Robust well-being classes and programs.

• Opportunities to give back and make an impact in local communities.

• For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

$70,000 - $77,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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