Industrial Office Administrator: Heavy Equipment Projects

Transco Northwest, Inc.; Terrebonne (OR); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays and PTO

Job summary

Transco Northwest Inc. is seeking an organized Office Administrator to support daily operations and liaise between customers, field crews, project managers, vendors, and leadership. The role covers administrative, payroll, procurement, and project documentation tasks within a fast-paced industrial setting.

The ideal candidate will have strong MS Office skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• Minimum 3 years of administrative, office management, or customer service experience.
• Experience supporting construction, industrial maintenance, manufacturing, material handling, conveyor systems, or heavy equipment operations preferred.

Responsibilities

• Answer incoming calls and respond to inquiries about conveyor belting and maintenance services.
• Create and process quotes, work orders, purchase orders, invoices, and service documentation.
• Coordinate schedules for field service technicians, conveyor belt crews, millwrights, welders, and project personnel.
• Maintain project files, customer records, safety documentation, and equipment service records.
• Procure by ordering conveyor belting, pulleys, idlers, bearings, motors, gearboxes, and dust collection components.
• Track material deliveries and communicate with vendors, suppliers, and freight carriers.
• Assist with payroll processing, timecard collection, and employee record maintenance.
• Prepare reports, spreadsheets, and project documentation for management.
• Coordinate travel arrangements, safety training, certifications, and onboarding activities.
• Support accounts payable and accounts receivable functions.
• Maintain office supplies and ensure efficient daily operations.
• Assist project managers with job costing, project tracking, and customer communications.

Skills

Excel

Word

Outlook

Communication

Organization

Payroll

Education

High school diploma

Associate degree preferred

Tools

ERP software

Job description

Transco Northwest Inc. is seeking an organized Office Administrator to support daily operations and liaise between customers, field crews, project managers, vendors, and leadership. The role covers administrative, payroll, procurement, and project documentation tasks within a fast-paced industrial setting.

The ideal candidate will have strong MS Office skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism.