Industrial Office Coordinator for Heavy Equipment Projects

Transco Northwest Inc.; Terrebonne (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid holidays and PTO

Job summary

Transco Northwest Inc. is seeking an organized Office Administrator to support daily operations for heavy conveyor projects.

You will handle calls, quotes, work orders, invoices, and schedule field technicians, while maintaining project and customer records. Ideal candidates have 3+ years in administration within construction or industrial sectors, strong MS Office skills, and meticulous attention to detail.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• Minimum 3 years of administrative, office management, or customer service experience.
• Experience supporting construction, industrial maintenance, manufacturing, material handling, conveyor systems, or heavy equipment operations preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Answer incoming calls and respond to customer inquiries regarding conveyor belting, heavy equipment, maintenance services, and ongoing projects.
• Create and process quotes, work orders, purchase orders, invoices, and service documentation.
• Coordinate schedules for field service technicians, conveyor belt crews, millwrights, welders, and project personnel.
• Maintain project files, customer records, safety documentation, and equipment service records.
• Support procurement activities by ordering conveyor belting, pulleys, idlers, bearings, motors, gearboxes, and other industrial equipment.
• Track material deliveries and communicate with vendors, suppliers, and freight carriers.
• Assist with payroll processing, timecard collection, and employee record maintenance.
• Prepare reports, spreadsheets, and project documentation for management.

Skills

Communication skills

Organizational skills

Multi-tasking

MS Office proficiency

Attention to detail

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP/PM software (preferred)

Job description

Transco Northwest Inc. is seeking an organized Office Administrator to support daily operations for heavy conveyor projects.

You will handle calls, quotes, work orders, invoices, and schedule field technicians, while maintaining project and customer records. Ideal candidates have 3+ years in administration within construction or industrial sectors, strong MS Office skills, and meticulous attention to detail.