Industrial Project Admin & Onboarding Specialist

bkimechanical; Georgetown (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Batchelor & Kimball is seeking an Office Administrator to support field and project teams on site. The role involves managing office equipment, onboarding new hires, assisting visitors, and ensuring project drawings and reports are distributed.

Candidates should have 2-3 years' administrative experience in a large industrial setting, a high school diploma, and strong Excel and communication skills. The position offers a competitive salary and benefits.

Qualifications

• 2-3 years of field experience.
• High School Diploma.
• Administration experience in large fast-paced industrial project is preferred.

Responsibilities

• Managing and ordering office equipment, office services and supplies.
• Manages the onboarding of employees.
• Assists new hires with the completion of new hire documents.
• Assist visitors to the office, including new employees and others visitors.
• Ensuring Contract drawings are updated and distributed.
• Monitoring Field reporting including daily reports and toolbox talks.
• Maintaining GMP tracking matrix and assembling monthly backup documents.
• Managing project insurance requirements (COI’s, OCIP, CCIP).
• Overseeing project personnel onboarding requirements.
• Communicates with Vendors, GC’s, Subcontractors and Project Managers on project requirements.

Skills

Advanced Excel

MS Office Suite

Communication skills

Organizational skills

Education

High School Diploma

Administrative experience in large fast-paced industrial project (preferred)

Job description

Batchelor & Kimball is seeking an Office Administrator to support field and project teams on site. The role involves managing office equipment, onboarding new hires, assisting visitors, and ensuring project drawings and reports are distributed.

Candidates should have 2-3 years' administrative experience in a large industrial setting, a high school diploma, and strong Excel and communication skills. The position offers a competitive salary and benefits.