Project Administrator, Electric Power Division

HOOPER; De Forest (MN); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Paid Time Off

9 Paid Holidays

Identity Theft Protection

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Hooper is seeking a Project Administrator to assist project managers in planning, organizing, tracking, and coordinating project preparations and executions while meeting cost, quality, schedule, and safety objectives.

The role includes managing project documents, coordinating meetings, recording minutes, and supporting monthly financial reporting and material tracking throughout the project life cycle.

Qualifications

• 1–3 years' experience in Construction industry preferred.
• College degree preferred but not required.
• Working knowledge of admin policies, procedures, and operations.
• Ability to work with multiple project teams and stakeholders.

Responsibilities

• Assist in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the PMIS, including RFIs, Submittals, and Transmittals and ensure distribution to stakeholders.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintain action item log for each project.
• Serve as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.

Skills

Construction experience

Document control

Stakeholder coordination

Office software

Education

College degree preferred

Tools

PMIS (Project Management Information System)

Job description

Hooper has grown to become a well-respected electric power and mechanical contractor since 1913. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, it provides a wide range of services to support commercial and residential clients. Competitive compensation and many supportive benefits are offered: Health, Dental, and Vision Insurance; Matching 401(k) plan; Paid Time Off (PTO); 9 paid holidays; Identity Theft Protection; Life Insurance; Short-Term and Long-Term Disability coverage.

General Summary

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.

Principal Accountabilities

• Assists in all aspects of project management as requested by project managers.
• Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
• Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
• Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
• Serves as an internal point of contact for administrative requests.
• Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
• Assist in the preparation of monthly financial reporting for projects.
• Assist with material tracking, material deliveries, and associated documentation, as requested.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required

• Experience: At least 1-3 years' experience in Construction industry preferred.
• Education: College degree is preferred but not required.
• Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
• Behavioral Skills: Ability to work with multiple project teams and stakeholders.

Description Of Physical Working Environment

• Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
• Occasional travel is required.

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.