Construction Office Coordinator

Calista Corporation; Tacoma (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

A construction management firm located in Tacoma, WA is looking for a Construction Office Coordinator. This role provides essential administrative support across multiple construction projects, including document control and payroll management. Candidates should be detail-oriented, proactive, and able to manage multiple priorities while maintaining solid relationships with internal teams. Experience with ERP systems is preferred. Join a fast-paced and dynamic office environment.

Qualifications

• Detail-oriented and proactive team player.
• Ability to manage multiple priorities effectively.
• Strong relationship-building skills.

Responsibilities

• Maintain project documents and accounting data in ERP systems.
• File paperwork and project documents.
• Prepare and submit weekly payroll.

Tools

Procore

HeavyJob

Costpoint

OnBase

Job description

Construction Office Coordinator

Location: Tacoma, WA. You will provide administrative support across multiple construction projects and departments, including document control, payroll, cost accounting, project startup, and closeout. This role requires a detail-oriented, proactive team player who can manage multiple priorities, maintain strong relationships with internal teams and business partners, and contribute to a fast-paced office environment.

Responsibilities

• Maintain project documents, accounting data, and payroll data in ERP systems including Procore, HeavyJob, Costpoint, and OnBase.
• Maintain and file paperwork, project documents, and certified payroll.
• Prepare and submit weekly payroll to ...