Industrial Field Office Manager — Payroll & Project Finance

Austin Industries, Inc.; Freeport (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Austin Industrial is seeking a Field Office Manager to oversee jobsite accounting, payroll, and administrative support for project staff. Responsibilities include managing AP/AR, job cost accounting, change orders, and coordination with the Project Manager on insurance and bonding documents.

The role requires strong Excel skills and at least 4 years in timekeeping/payroll, with safety awareness in a fast-paced construction environment. Equal Opportunity Employer.

Qualifications

• 4 years direct experience in a Timekeeping Clerk role with payroll.
• Must also have experience using Excel.

Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.

Skills

Timekeeping experience

Payroll

Education

No minimum education requirements

Tools

TRACK

CATS

Excel

SAP

Job description

Austin Industrial is seeking a Field Office Manager to oversee jobsite accounting, payroll, and administrative support for project staff. Responsibilities include managing AP/AR, job cost accounting, change orders, and coordination with the Project Manager on insurance and bonding documents.

The role requires strong Excel skills and at least 4 years in timekeeping/payroll, with safety awareness in a fast-paced construction environment. Equal Opportunity Employer.