Indexing Specialist

Akron Children's; Akron (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Akron Children's indexing team seeks an Indexing Specialist to review, organize, and maintain medical documents within patient records. You will connect documents to the correct patient chart in Epic and file the documents into the appropriate folders with meticulous attention to detail.

The role requires strong communication, ability to work independently or in a team, and familiarity with Epic and OnBase.

Qualifications

• High School Diploma or equivalent is required.
• 1–5 years of relevant experience preferred.
• Experience in healthcare/medical office is preferred.
• Proficiency in MS Office (Outlook, Word, Excel).
• Epic experience or electronic medical records experience is preferred.

Responsibilities

• Follows standard work procedure for indexing medical documents to the appropriate folder in the patient's medical record.
• Remains current on standard work processing for sorting, document separation, and indexing medical documents.
• Maintains knowledge of misfiled document handling.
• Possesses working knowledge of multiple systems (Epic and OnBase).
• Attaches test results and specialty documents to the correct order in Epic and files into the correct folder.
• Assist Referral/Test Tracking team in closing the loop on pending orders.
• Communicates clearly with team members and site staff as needed.
• Works independently and as part of the team, participating in daily/weekly huddles and messaging for troubleshooting.
• Follows HIPAA and Joint Commission privacy regulations.
• Other duties as required.

Skills

Attention to detail

Communication

Teamwork

Problem solving

Education

High School Diploma or equivalent

Tools

Epic

OnBase

MS Office

Job description

Full-Time: 80 Hours Bi-Weekly

Variable Schedule

Onsite

Summary:

The Indexing Specialist is responsible for reviewing, organizing, and maintaining accurate and easily accessible medical documents in patient medical records. The Indexing Specialist performs quality review of scanned documents, connects medical documents to the correct patient medical record in Epic, and filing the medical document into the appropriate folder within the medical record. This position requires attention to detail to ensure information is accurately categorized and easily accessible for all medical providers and care givers.

Responsibilities:

1. Follows standard work procedure for indexing medical documents to the appropriate folder in the patient's medical record.
2. Remains current and knowledgeable on standard work processing for sorting, document separation, and indexing medical documents.
3. Remains current and knowledgeable on the standard work process for misfiled medical documents.
4. Remains a working knowledge of using multiple systems when performing daily functions and responsibilities, i.e. Epic and OnBase.
5. Must be knowledgeable and practice strong attention to detail while attaching test results and specialty documents to the appropriate order in Epic and filing into the appropriate folder. This is a critical step to close the loop on outstanding orders and to meet CPC/contracted plan requirements.
6. Responsible for assisting the Referral/Test Tracking team in closing the loop on all pending orders.
7. Strong communication skills are a must. Open communication between team members to share best practices and trouble shoot issues. In addition, must be able to professionally communicate with site staff as needed.
8. The ability to work independently and as a team. This position requires the ability to self-direct and stay on task to complete daily functions. In addition, this position requires the ability to work as a team with daily/weekly huddles, instant messaging team members with trouble shooting questions, helping team members with their questions, etc.
9. Knowledge of health care privacy regulations, including HIPAA, Joint Commission, etc.
10. Other duties as required.

Other information:

Technical Expertise:

1. Experience in healthcare, medical office, clerical or administrative, is preferred.
2. Proficiency in MS Office (Outlook, Word, Excel) or similar software is preferred.
3. Proficiency in computer skills and knowledge required.
4. Epic experience or electronic medical records experience is preferred.
5. Must be detail oriented and have problem solving skills.

Education and Experience:

1. Education: High School Diploma or equivalent is required
2. Years of relevant experience: 1 to 5 years is preferred.

On Call

FTE: 0.010000

Status: Remote