HIM Analyst - Mt. Holly - FT (2nd Shift)

virtua; Clermont (NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

virtua in Mount Holly, NJ is seeking a full-time Health Information Technician to protect patient data and ensure the confidentiality of medical information.

You will prep, scan, index and quality‑audit documents in OnBase and Epic, supporting electronic health record documentation completion and timely access to the Legal Health Record. You’ll work with physicians and hospital departments to identify deficiencies and maintain data integrity.

Responsibilities

• Document capture of paper records into document management system (OnBase) and Epic (Paper to EHR).
• Assess scanned images against quality requirements and manage index queues.
• Monitor Epic In‑basket and OnBase queues for releases and scheduled surgeries.
• Validate demographic information and identify patient merges/duplicates.
• Identify and address physician/provider deficiencies to ensure timely completion of legal health records.
• Support physicians with deficiency corrections and documentation completion.
• Maintain paper record storage and ensure destruction of originals per policy.

Tools

Epic EHR

OnBase

Job description

Location

Mount Holly - 175 Madison Avenue

Remote Type

On‑Site

Employment Type

Employee

Employment Classification

Regular

Time Type

Full time

Work Shift

2nd Shift (United States of America)

Total Weekly Hours

40 Additional Locations:

Job Information

Schedule: M-F 12:30pm to 9pm.

Job Summary

Protects and maintains the security and confidentiality of patient data and medical information.

Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients' legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Position Responsibilities

• Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
• Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scrolling equipment according to procedure for optimal performance.
• Responsible for daily monitoring and completion of Epic In‑basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
• Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
• Performs analysis of documentation and accurately assigns physician/provider deficiencies to enforce timely completion and adherence to regulating agency requirememt for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
• Provides assistance, education and guidance to physicians/providers for completionof any deficiencies.
• Responsible for validatingaccuracy of physician/provider deficiencies on incomplete medical records, identifying and notifying physicians who are eligible by using the EPIC EHR system.
• Monitorstimely completion the medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
• Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies.
• Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter‑departmental shared files, and communication workflows within Epic order to resolve issues, performs corrections of registration data of patients' post discharge and escalates as appropriate.
• Reconciles paper medical records and hospital census to ensure receipt of all patient records.
• Maintains paper record storage areas for accessibility until destruction of original documents ensuring all r