In-Person Admin Assistant III — Dept Ops & Finance

The University of New Mexico; Albuquerque (NM); On-site; USD 24,796 - 31,684; Full time

Benefits offered by this job

Benefits package

Tuition remission and dependent教育 (see

Job summary

The University of New Mexico is seeking an Admin Assistant 3 to support two academic departments in Albuquerque, providing professional administrative services to department chairs and staff. This in-person role handles purchasing, payroll-related tasks, scheduling, onboarding, and customer service, with hours Monday–Friday, 8:00 am–5:00 pm.

Requirements include attention to detail, strong communication, and experience with Chrome River, UNM policies, and Microsoft Office.

Qualifications

• Strong communication and professional writing abilities.
• Experience with Chrome River and UNM reimbursement processes.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with UNM Jobs, student hiring, and LoboTime.
• Experience coordinating calendars, scheduling meetings, and travel arrangements.

Responsibilities

• Processing financial transactions and reconciling purchases in Chrome River.
• Assisting with account tracking, purchasing, and other fiscal administrative activities.
• Assisting with safety training documentation.
• Maintaining office equipment and managing office supply inventory.
• Answering phones, greeting visitors, sorting and distributing mail, filing, and responding to inquiries.
• Student hiring and student onboarding.
• Assisting as needed with other administrative duties as assigned.

Skills

Communication skills

Customer service

Organizational skills

Phone & email support

Multitasking

Tools

Chrome River

Microsoft Office

UNM Jobs

LoboTime

Job description

The University of New Mexico is seeking an Admin Assistant 3 to support two academic departments in Albuquerque, providing professional administrative services to department chairs and staff. This in-person role handles purchasing, payroll-related tasks, scheduling, onboarding, and customer service, with hours Monday–Friday, 8:00 am–5:00 pm.

Requirements include attention to detail, strong communication, and experience with Chrome River, UNM policies, and Microsoft Office.