Admin Assistant 3

The University of New Mexico; Los Alamos (NM); On-site; USD 28,929 - 35,817; Full time

Benefits offered by this job

Education benefits

Job summary

The University of New Mexico in Los Alamos is seeking an Administrative Assistant 3 to deliver advanced administrative, fiscal, and operational support within Business Operations. You will manage budget administration, records, inventory, and data gathering, while coordinating meetings and events.

You may assist in training junior staff and student workers, ensuring confidentiality and accuracy across tasks.

Qualifications

• Minimum: High school diploma or GED; at least 5 years of related experience.
• Preferred: Proficiency in Microsoft Office Suite; ability to learn UNM budget, financial and reporting systems; experience managing multiple priorities and maintaining organized records; strong customer service and communication skills.

Responsibilities

• Provide advanced administrative support including budget administration, records and database management, inventory coordination, and information-gathering projects.
• Coordinate and facilitate meetings, program functions and special events; may assist in training lower-graded staff or student employees.

Skills

Multitasking

Confidentiality

Team coordination

Customer service

Office administration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Admin Assistant 3

This position serves as an Administrative Assistant 3 within Business Operations at UNM–Los Alamos and provides a broad range of advanced administrative, fiscal, and operational support. The role performs and/or oversees a variety of administrative and planning activities requiring specialized knowledge and independent judgment, including budget administration support, records and database management, inventory coordination, and information-gathering projects. The assistant coordinates and facilitates meetings, program functions, and special events and may assist in training lower‑graded staff or student employees.

The Administrative Assistant 3 will directly support the Business Operations Director and the Human Resources Administrator 2, ensuring efficient workflow and alignment of departmental priorities. The position serves as a key point of contact for students, assisting with cashiering functions and responding to questions related to payments and account processes. It requires strong organizational, communication, and customer service skills, the ability to manage multiple priorities while maintaining accuracy and confidentiality, and compliance with institutional policies.

Conditions of Employment

• Compliance with all NCAA rules and regulations if assigned to the Athletics Department.
• Compliance with the University’s influenza vaccination requirement for work in patient care or clinical areas.
• Non‑temporary positions are represented by a labor union.

Qualifications

• Minimum: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Preferred: Proficiency in Microsoft Office Suite with the ability to learn UNM budget, financial, and reporting systems; experience managing multiple priorities, maintaining organized records or databases, and supporting administrative processes in a fast‑paced environment; strong customer service and communication skills with the ability to interact professionally with students, faculty, staff, and external stakeholders while maintaining confidentiality.

Benefits

This is a benefits eligible position. UNM provides a comprehensive benefits package including medical, dental, vision, and life insurance, and educational benefits through tuition remission and dependent education programs.

Hourly: $20.56 – $26.11

Equal Opportunity Employer

The University of New Mexico is an Equal Opportunity Employer. The University is committed to hiring and retaining a diverse workforce. Decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. All regular staff positions must pass a pre‑employment background check.