Academics Coordinator

The University of New Mexico; Albuquerque, Northern (NM, KY); Hybrid; USD 27,000 - 32,000; Full time

Job summary

The University of New Mexico's Physics and Astronomy Department in Albuquerque invites applications for a full-time Academic and Administrator Coordinator. Under general supervision, this position serves as a principal liaison between faculty, staff, students and visitors and handles a variety of fiscal and administrative duties.

Responsibilities include purchasing via UNM’s web systems and PCARD, coordinating travel reimbursements, assisting the department’s accountant with journal vouchers for

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Responsibilities

• Purchase of goods and services via web and PCARD.
• Coordinate travel-related expenses (conferences, airfare, lodging, etc.).
• Assist accountant with Journal Vouchers for Machine Shop, Electronics Shop, and Service Centers.
• Hire undergraduate students; coordinate seminars/meetings; handle time entry.
• Supervise front-office student employee; manage front-office coverage.

Skills

Procurement policies

Customer service

Microsoft Office

Communication

Organization

Education

Bachelor’s degree preferred

High school diploma or GED

Tools

Banner

PCARD

Lobo Mart

Job description

Coord, Academics

Position Summary

The Department of Physics and Astronomy, alarge teaching and research department located in the state-of-the-art PAISbuilding, invites applications for our full-time Academic and Administrator Coordinator opening. Under general supervision, this position will serve as a principal liaison between faculty, staff, students, and visitors to the Department and will handle a variety of fiscal and administrative duties.

Responsibilities will include the purchase of goods and services via the web and through Lobo Mart using UNM’s purchasing card process, as well as the coordination, purchase, and reimbursement of travel-related expenses (conferences, airfare, lodging, vehicle rentals, etc.). The individual will be responsible for assisting the Department’s accountant with fiscal duties, including processing Journal Vouchers for the Department's Machine Shop, Electronics Shop, and Service Centers. Other areas of responsibility will include hiring undergraduate students, coordinating seminars/meetings, handling time entry, supervising the front-office student employee, and managing the department’s front-office coverage. As a member of our team, this person will support a wide range of departmental activities and day-to-day office operations.

The faculty and staff of the Department of Physics and Astronomy work in a collegial environment and are committed to supporting the department’s teaching, research, and service endeavors, and to the education and training of our postdoctoral fellows, graduate students, and undergraduate students.

**** The final salary for this position is dependent upon total education and experience ****

Requisition ID

req37865

Working Title

Academics Coordinator

Position Grade

10

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s degree in Business, Accounting, or another related field


• Knowledge of UNM’s procurement policies and procedures for purchasing goods and services, to include, Purchase Orders, Purchasing Card (PCARD) Orders, and Direct Pay Invoices for reimbursements (all kinds, including travel expenses), including follow-up and process completion with attention to detail


• Excellent customer service skills and the ability to act as the principal liaison between faculty, staff, students, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues


• Proficiency with Microsoft Office programs, including Word, Excel, and Access


• Experience with Banner


• Excellent communication, grammar, spelling, and composition skills, as evidenced through a submitted cover letter


• Ability to remain organized and focused while multi-tasking in a busy office setting


• Ability to be flexible in day-to-day assignments and a willingness to cross-train with other office staff to provide a total range of customer service

Campus

Main - Albuquerque, NM

Department

Physics Astronomy Department (707A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $19.76 - $23.31 Depending on Education & Experience

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

9/17/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Veteran Preference Program Statement

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check Information

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.