Admin Assistant 2

The University of New Mexico; Monte Largo Hills (NM); Hybrid; USD 24,190 - 30,706; Full time

Job summary

The University of New Mexico in Albuquerque seeks an Administrative Assistant 2 to join the Preventive Medicine Residency Program. The role supports faculty, residents, medical students, and staff, handling information requests, calendars, and travel arrangements while assisting with program tasks.

The successful candidate will have strong communication skills, proficiency in MS Office, and the ability to work both independently and with teams.

Qualifications

• High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Zoom.
• Detail oriented and have strong organizational skills.
• Knowledge of purchasing, ordering, reconciliations, with University of New Mexico’s reconciliation program, Chrome River.
• Experience scheduling and coordinating meetings, guestspeakers, and conferences.

Responsibilities

• Respond to information requests and provide excellent customer service.
• Schedule meetings and maintain calendars; coordinate travel arrangements.
• Purchase supplies and materials; attend meetings and prepare minutes.
• Assist with programs and other department projects as directed by management.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Zoom

Detail oriented

Organizational skills

Purchasing

Travel arrangements

Education

High school diploma or GED

Tools

Chrome River

Job description

Admin Assistant 2

The Preventive Medicine Section, within theDepartment of Internal Medicine, is seeking a flexible, outgoing, professionalindividual with excellent computer and communication skills to support thePreventive Medicine Residency Program.

The Administrative Assistant 2, reporting directly to ourProgram Manager, will help support faculty, residents, medical students, andstaff. This dynamic role involves customer service tasks such as responding toinformation requests, scheduling meetings, maintaining calendars, coordinatingactivities and travel arrangements, purchasing supplies and materials,attending meetings, preparing minutes, assisting with the UNM HEaRT Program;and assisting with other projects as determined by the needs of thedepartment’s management. The ideal candidate will demonstrate clear and concisecommunication skills to establish and maintain positive working relationshipswith various stakeholders.

The hired individual will work Monday through Friday, 8am to5pm with no weekends scheduled.

The Department of Internal Medicine is a large, progressive department with adiverse staff working in dedicated teams to provide quality work in anorganized, effective, and efficient manner through innovation, training, andeducation. Through our collaborat ive work effort, we support the faculty andenhance the missions of the department, school, Health Sciences Center, andUniversity.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Administrative experience in an academic medicine setting
• Proficiency with: Microsoft Word, Excel,PowerPoint, Outlook, Adobe Acrobat, and Zoom
• Detail oriented and have strong organizationalskills
• Knowledge of purchasing, ordering, reconciliations,with University of New Mexico’s reconciliation program, Chrome River
• Establishing, maintaining, and updating files,databases, records, and other documents
• Experience scheduling and coordinating meetings, guestspeakers, and conferences
• Experience making travel arrangements, preparingitineraries, and preparing reimbursements
• Team player with the ability to also be resourceful andwork effective independently

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

IM COEHP (852F)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $17.56 - $22.29

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

8/7/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

A hybrid schedule will be considered after the successful completion of the probationary period.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.