In-Office Operations & People Coordinator (Part-Time)

TonyMoly USA; New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

TONYMOLY USA is seeking a part-time Office Coordinator to support day-to-day operations, administration, executive coordination, and employee experience initiatives. This in-office role requires strong organization, attention to detail, and proactive ownership across departments.

The role covers coordinating meetings, travel logistics, vendor coordination, and internal projects, while contributing to a positive office culture and streamlined processes.

Qualifications

• Bachelor’s degree preferred, or equivalent professional experience.
• 2+ years of experience in office administration, business operations, executive support, project coordination, HR coordination, recruiting coordination, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent follow-through and attention to detail.
• Comfortable learning new technology and exploring AI tools to improve business efficiency.

Responsibilities

• Support company-wide operations and cross-functional initiatives by helping teams stay organized, accountable, and aligned.
• Support SOP maintenance, follow-ups, and documentation to ensure processes remain current and accessible.
• Coordinate cross-functional projects by tracking deadlines, owners, action items, and next steps.
• Follow up on leadership meeting action items to ensure progress and accountability.
• Document business processes, workflows, and recurring procedures.
• Track company initiatives and help ensure priorities continue moving forward.
• Identify opportunities to improve coordination, communication, and operational efficiency.
• Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up items.
• Arrange business travel, accommodations, reservations, and related logistics.
• Assist with research projects, vendor comparisons, business summaries, and administrative preparation.
• Coordinate vendors and outside partners as needed.

Skills

Strong organizational skills

Excellent follow-through

Written and verbal communication

Proactive problem solving

Education

Bachelor’s degree or equivalent experience

Tools

Monday.com

Google Workspace

Microsoft Office

ATS systems

HR platforms

Job description

TONYMOLY USA is seeking a part-time Office Coordinator to support day-to-day operations, administration, executive coordination, and employee experience initiatives. This in-office role requires strong organization, attention to detail, and proactive ownership across departments.

The role covers coordinating meetings, travel logistics, vendor coordination, and internal projects, while contributing to a positive office culture and streamlined processes.