In-Office Marketing & Proposals Coordinator — Growth

SMPS Boston; Winchester (MA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Dental

Medical

PTO

Retirement

Vision

Job summary

Wise Construction is seeking a Marketing/Proposal Coordinator in Winchester, MA. The role supports the Marketing and Operations teams, shaping proposals and ensuring material quality for pursuits in a fast-paced environment.

You will work on SOQs/RFPs, maintain content libraries, and design graphics for proposals and presentations using InDesign and PowerPoint. A graphic design background and CRM familiarity are highly valued.

Qualifications

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field.
• Strong proficiency in Adobe InDesign (required) and Microsoft Office.
• 2+ years of experience in the AEC industry.
• Graphic design capabilities strongly preferred, with a portfolio of work samples.
• Experience with Unanet or a comparable CRM preferred.
• Exceptional attention to detail and a commitment to quality and consistency.
• Demonstrated ability to manage multiple deadlines and shifting priorities.
• Strong written and verbal communication skills and a collaborative approach.
• Ability to work effectively with both creative and technical colleagues.
• A desire to learn and assume increasing responsibility over time.

Responsibilities

• Work Acquisition and Pursuits (primary focus).
• Support the production of SOQ and RFP responses, including layout, formatting, and assembly, all in Adobe InDesign.
• Support the entire pursuit process, from kick off meeting through interview stages.
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current.
• Content Library: Maintain staff resumes and bios, keeping them current and tailored to each pursuit.
• Manage the project sheet and project profile library, ensuring content is up to date and formatted to standards.
• Maintain InDesign and PowerPoint templates for Marketing; templates for PM staff.

Skills

Graphic design

Written communication

Collaboration

Education

Bachelor’s degree in Marketing, Communications, Graphic Design or related field

Tools

Adobe InDesign

Microsoft Office

Unanet CRM

Job description

Wise Construction is seeking a Marketing/Proposal Coordinator in Winchester, MA. The role supports the Marketing and Operations teams, shaping proposals and ensuring material quality for pursuits in a fast-paced environment.

You will work on SOQs/RFPs, maintain content libraries, and design graphics for proposals and presentations using InDesign and PowerPoint. A graphic design background and CRM familiarity are highly valued.