In-Office HR Administrative Specialist

TSABAA; Austin (TX); Hybride; USD 37 000 - 55 000; Plein temps

Résumé du poste

TSABAA is seeking a Human Resources Assistant in Austin, TX to perform routine to moderately complex HR administrative tasks. You will greet visitors, handle inquiries, schedule, maintain confidential files, enter data in the applicant tracking system, and assist with HR documents to ensure policy compliance.

The position supports HR division operations under supervision, with responsibilities including data handling, posting job advertisements, and coordinating open records requests.

Qualifications

• Graduation from a standard senior high school or GED equivalent is required.
• Two (2) years of work experience involving administrative support, human resources, or legal support work in state government is required.
• Willingness to work extra hours if needed.
• Graduation from an accredited four-year college or university is preferred.
• Experience organizing and maintaining files is preferred.
• Experience in data entry and maintaining databases is preferred.
• Experience drafting and proofing documents for accuracy and compliance with policies and legal requirements is preferred.
• Experience providing customer service to internal and external customers is preferred.

Responsabilités

• Greets visitors to the division and answers and directs calls and emails to appropriate staff.
• Keeps the director informed of issues and problems, their causes, and possible resolutions.
• Answers basic questions and resolves routine issues related to human resources management.
• Drafts responses to inquiries and other correspondence for the HR division and staff.
• Enters, updates, and retrieves data from various automated human resources systems, including the applicant tracking system.
• Proofs and reviews job descriptions, job postings, and HR documents for conformity with agency processes, procedures, guidelines and standards.
• Maintains files and other related personnel documents; maintains filing and recordkeeping systems in accordance with public records law and agency records retention guidelines.
• Assists with coordinating HR division open records requests, reviews HR legal documents, and monitors records and documents for policy compliance.
• Assists with processing employment applications/resumes and other related personnel action documents in conformity with agency policies and state and federal regulations.
• Assists with preparing and posting agency job postings and ensures compliance with all federal and state mandated job posting/notification requirements.
• May coordinate new hire criminal background checks with Enforcement Division for applicants recommended for employment with TDLR.
• May assist with conducting new employee orientation.
• May assist with completing I-9 and E-Verify reviews for all new hires by legal deadline.
• May assist with temporary employee services requests with agency divisions staff and vendors.
• May review hiring recommendation packets and other relevant documentation to ensure conformance with agency selection procedures.
• Performs other related duties as assigned.

Connaissances

Administrative support

Data entry

Document proofreading

Customer service

Time management

Attention to detail

Formation

High School Diploma or GED

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Description du poste

TSABAA is seeking a Human Resources Assistant in Austin, TX to perform routine to moderately complex HR administrative tasks. You will greet visitors, handle inquiries, schedule, maintain confidential files, enter data in the applicant tracking system, and assist with HR documents to ensure policy compliance.

The position supports HR division operations under supervision, with responsibilities including data handling, posting job advertisements, and coordinating open records requests.