Administrative Assistant

Lincoln Property Company through LinkedIn; Los Angeles (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Lincoln Property Company is seeking an Administrative Assistant to support CAS Advisory & Transactions Operations Lead with day-to-day processes including invoicing, operations, and admin oversight. This role is 100% in-office and requires working during standard business hours.

Experience in commercial real estate and strong MS Office proficiency are preferred. The position emphasizes coordination, client communication, and project support to drive the team’s success.

Qualifications

• 4-year degree preferred; 1–2+ years administrative experience acceptable.
• Commercial real estate experience is an asset.
• Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint).
• Strong written and verbal communication; superior organizational skills.
• Sound judgement and enterprise-focused thinking.

Responsibilities

• Manage the deal close-out process, including generating invoices, following up on payments and liaising with the accounting team.
• Oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues.
• Maintain company databases to track prospects and business opportunities as well as internal revenue forecast.
• Organize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.).
• Communicate with internal and external contacts at all levels to maintain relationships and direct questions to staff.
• Interact with colleagues to strengthen team culture, improve the work environment, and resolve issues.
• Perform additional duties and oversee special projects, including acting as a project manager.

Skills

Communication

Organization

Leadership

Business acumen

Influence

Education

4-year degree preferred

Tools

MS Office Suite

Job description

The Administrative Assistant position reports directly to the CAS Advisory & Transactions Operations Lead and will provide day-to-day management of key processes, including operational support, invoicing, and administrative oversight of the CAS team.

The Administrative Assistant is an instrumental part of CAS and is a major contributor in coordination and support of brokerage operations. We are looking for a professional ready to make a career move within commercial real estate. As an Administrative Assistant, this person will be supporting invoicing and operational duties with a high level of business insight and strong EQ, becoming a driving force of the team’s success.

Essential Duties and Responsibilities

• Manage the deal close-out process, including generating invoices, following up on payments and liaising with the accounting team
• Help oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues
• Maintain company databases to track prospects and business opportunities as well as internal revenue forecast
• Organize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.)
• Communicate with internal and external contacts at all levels in a confident, professional manner to maintain effective relationships. Direct questions/requests to other staff, as appropriate.
• Interact effectively with colleagues at all levels in the business to strengthen team culture, continuously improve the work environment, and identify and resolve issues.
• Perform additional duties and oversee special projects as assigned, including acting as a project manager and using influence to elicit results from others.

Qualifications

• 4-year degree preferred, At least 1-2+ years of administrative experience in a professional environment may be accepted in place of a degree
• Commercial real estate experience is an asset
• Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint)
• Superior organizational skills and scrupulous attention to detail
• Business maturity and demonstrated potential to influence at all levels
• Sound judgement, strong situational leadership, and strategic, enterprise-focused thinking
• Strong written and verbal communication skills

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Pay Range

$65,000 - $75,000 USD

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.