In-Office Administrative & Support Specialist

Hilb Group of New York; Ellsworth (ME); In loco; USD 32.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Life Insurance

Disability Insurance

Medical Insurance

Dental Insurance

Vision Insurance

FSA/HSA plans

401(k) with company match

Critical Illness

Accident Insurance

Hospital Indemnity

Supplemental Life Insurance

Legal & Identity Protection

Pet benefits

Generous PTO

Team of professionals

Descrizione del lavoro

The Hilb Group of New York is seeking an Administration & Support Assistant to join the Ellsworth, ME agency in-office. You will perform essential administrative tasks, support meetings, manage mail and deliveries, and assist with data processing while maintaining a professional client-facing environment.

Ideal candidates are organized, communicative, and able to prioritize with a team. Insurance workflow familiarity is a plus, and the role offers growth opportunities within a service-driven

Competenze

• Minimum High School degree.
• Demonstrated communications and interpersonal skills.
• Basic working knowledge of computer hardware setups and multiline phone systems.
• Strong working knowledge of Microsoft Office products including Word and Excel.
• Familiarity with insurance workflows and processes desired but not required.
• Ability to learn and adapt to new and evolving software products relevant to the insurance industry.
• Strive to continuously pursue training and development opportunities to build knowledge and skills.
• Understand and follow established workflows and procedures.
• Understand and follow policies published in Hilb Employee Handbook.

Mansioni

• Sort, scan, and log and mail incoming carrier and client checks, communicate with team members regarding payments received.
• Distribute all incoming faxes and monitor general office voicemail.
• Place orders for all office supplies.
• Assist in organizing meetings and office events, including ordering food or refreshments.
• Manage postage meter and printer/scanner supplies and maintenance.
• Provide administrative and clerical assistance such as scanning, printing and mailing.
• Occasionally assist with data processing projects.
• Answer and direct incoming phone calls to appropriate staff.
• Direct and provide assistance to customers and other people visiting the agency.
• Receive, open, sort, and scan incoming mail.
• Sign for all deliveries and other services rendered to the agency.
• Maintain conference room schedule and direct visitors to appropriate rooms.

Conoscenze

Communication skills

Interpersonal skills

Phone systems

Microsoft Office (Word, Excel)

Insurance workflows

Adaptability

Policy adherence

Formazione

High School degree

Strumenti

Multiline phone systems

Descrizione del lavoro

The Hilb Group of New York is seeking an Administration & Support Assistant to join the Ellsworth, ME agency in-office. You will perform essential administrative tasks, support meetings, manage mail and deliveries, and assist with data processing while maintaining a professional client-facing environment.

Ideal candidates are organized, communicative, and able to prioritize with a team. Insurance workflow familiarity is a plus, and the role offers growth opportunities within a service-driven