In-Office Administrative Floater — Multi-Role Support

BCL Search; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

BCL Search in New York City seeks a highly organized Administrative Assistant/Floater to provide coverage across administrative, reception, and office operations. The role is in office, 5x/week, requiring proactive, detail-oriented, and reliable performance in a fast-paced environment.

Responsibilities include back-up coverage for administrative staff, greeting visitors, coordinating meetings and travel, handling invoices, onboarding new employees, and supporting vendor management.

Qualifications

• Bachelor’s degree required.
• 2+ years of administrative experience.
• Ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

• Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions.
• Greet and direct visitors, manage conference rooms, coordinate meeting logistics and catering, and handle the main phone line.
• Support calendar management, travel arrangements, expenses, and electronic filing across time zones.
• Assist with onboarding new employees and office orientation.

Skills

Organizational skills

Communication

Microsoft Office

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

BCL Search in New York City seeks a highly organized Administrative Assistant/Floater to provide coverage across administrative, reception, and office operations. The role is in office, 5x/week, requiring proactive, detail-oriented, and reliable performance in a fast-paced environment.

Responsibilities include back-up coverage for administrative staff, greeting visitors, coordinating meetings and travel, handling invoices, onboarding new employees, and supporting vendor management.