In-Office Admin & Reception Specialist | 75K-85K

BCL Search; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid OT

Fully Covered Benefits

Discretionary Bonus

401K/Contribution

Great PTO

Job summary

Dynamic Investment Firm in Midtown is seeking an Administrative Assistant/Floater to provide coverage across administrative, reception, and office operations. The role is in office, five days a week, and requires a proactive, detail-oriented, and reliable candidate who can pivot between responsibilities in a fast-paced environment.

Responsibilities include back-up coverage for admins and reception, greeting visitors, calendar management, travel arrangements, onboarding, invoices, and vendor

Qualifications

• Bachelor’s degree and 2+ years of applicable administrative experience.
• Highly organized with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Proactive, flexible, and highly reliable with a positive attitude.
• Strong written and verbal communication skills with a polished and professional approach.
• Ability to work independently and with senior management and guests.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide back-up coverage for Administrative Assistants and Receptionists.
• Greet visitors, manage conference rooms, coordinate catering and main phone line.
• Manage calendars, coordinate meetings across time zones, arrange travel and expenses.
• Assist with onboarding new employees and office orientation tours.
• Support ad hoc projects and day-to-day office operations.
• Coordinate mail, courier services, supplies, building services and general needs.
• Manage conference rooms and pantry with housekeeping coordination.
• Process invoices and assist with routine accounting reporting.
• Coordinate subscriptions and vendor services with accounting.
• Prepare documents, obtain signatures, and maintain electronic files.
• Provide additional administrative support across the team.

Skills

Highly organized

Detail-oriented

Proactive

Strong communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Dynamic Investment Firm in Midtown is seeking an Administrative Assistant/Floater to provide coverage across administrative, reception, and office operations. The role is in office, five days a week, and requires a proactive, detail-oriented, and reliable candidate who can pivot between responsibilities in a fast-paced environment.

Responsibilities include back-up coverage for admins and reception, greeting visitors, calendar management, travel arrangements, onboarding, invoices, and vendor