Administrative Assistant-Santa Ana

Express Employment Professionals - Cincinnati East; Santa Ana (CA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Weekly pay

Immediate benefits

Evaluation-to-hire opportunities

No fees for you

Quick hiring process

Job summary

Express Employment Professionals - Cincinnati East is seeking an Administrative Assistant in Santa Ana to support daily office operations. The role offers a $21.00–$24.00/hr DOE, Monday–Friday, 8:30 AM–5:00 PM, with responsibilities spanning scheduling, data entry, and customer support.

Ideal candidates will be bilingual (English/Spanish) with 1–2 years of relevant experience and strong organizational skills.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative or office support experience.
• Must be bilingual English/Spanish.
• Proficiency in Word, Excel, Gmail and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work independently with minimal supervision.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for staff and management.
• Order and manage office supplies and coordinate with vendors as needed.
• Support general office management and team operations.
• Answer and direct phone calls, emails, and in-person inquiries professionally.
• Provide customer support and create orders.
• Maintain organized filing systems and ensure data accuracy.

Skills

Bilingual English/Spanish

Organizational skills

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Gmail

Google Sheets

Job description

Administrative Assistant-Santa Ana

$21.00–$24.00/hr DOE

Monday–Friday | 8:30 AM–5:00 PM

Be the person who keeps the office moving. An company in thefood industry is seeking an organized and dependable Administrative Assistant to provide essential clerical and organizational support across daily office operations. This role combines traditional administrative responsibilities—scheduling, correspondence, filing, and data entry with customer support and order creation.

Administrative Assistant Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for staff and management
• Order and manage office supplies and coordinate with vendors as needed
• Support general office management and team operations

Communication & Customer Support

• Answer and direct phone calls, emails, and in-person inquiries professionally
• Provide customer support and create orders
• Prepare, edit, and distribute correspondence, reports, and other documents

Records & Data

• Maintain organized physical and digital filing systems
• Ensure accurate record-keeping
• Perform data entry and maintain databases with a high degree of accuracy
• Maintain confidentiality of sensitive information

Administrative Assistant Requirements:

• High school diploma or equivalent
• 1–2 years of administrative or office support experience
• Must be Bilingual English/Spanish
• Proficiency in Microsoft Word and Excel, Gmail, and Google Sheets
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask, prioritize, and work independently with minimal supervision
• Professional demeanor and strong customer service orientation
• Ability to maintain confidentiality of sensitive information

Why Work with Express Employment Professionals?

• Weekly pay and immediate benefits
• Evaluation-to-hire opportunities – get your foot in the door at a great company
• Personalized job matching and interview preparation
• No fees for you, ever
• Quick hiring process

Bring your administrative experience, organization, and customer service skills to your next opportunity.