Administrative Assistant — HR & Office Support

Mission Landscape Companies; Santa Ana (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Mission Landscape Companies is seeking an Office Administrative Assistant to support HR and office staff in Santa Ana. This role handles calls, messages, document processing, and general clerical tasks with professionalism.

Core duties include greeting visitors, screening inquiries, maintaining files, coordinating with departments, and assisting with recruitment events. Strong communication, organization, and bilingual English/Spanish skills are highly valued.

Qualifications

• Excellent written and oral communication skills.
• Ability to interface effectively within all levels of the organization.
• Thorough knowledge of corporate operations and product line.
• Demonstrated judgment, tact and diplomacy in dealing with internal and external customers.
• Initiative and organization skills.
• Self-motivated, enthusiastic, with a positive attitude.
• Ability to perform as a team player.
• Experience working with senior level management.
• Demonstrated exceptional computer skills and software application proficiency.
• Demonstrated ability to read difficult instructions and maintain written records.
• Ability to multi-task.
• Bilingual (English & Spanish) a plus.

Responsibilities

• Provide advanced administrative support to departments by performing various tasks.
• Operate telephone switchboard to answer, screen and forward calls, and take messages.
• Greet visitors, determine purpose, and direct to destination.
• Network through industry contacts and community resources.
• Review applicants and participate in recruiting events.
• Research, summarize, and analyze information to prepare reports.
• Screen mail and inquiries; route to appropriate personnel.
• Track office supply inventory and approve supply orders.
• Serve as the go-to for office inquiries and conflicts.
• Handle confidential information, files, records, and reports.
• Promote clear communication within the department and inter-departmentally.
• Provide timely administrative support and special HR projects as needed.
• May perform other related HR duties as assigned.

Skills

Communication skills

Interfacing with leadership

Multitasking

Teamwork

Computer skills

Bilingual English/Spanish

Education

4+ years admin experience

Tools

Microsoft Office

Job description

Mission Landscape Companies is seeking an Office Administrative Assistant to support HR and office staff in Santa Ana. This role handles calls, messages, document processing, and general clerical tasks with professionalism.

Core duties include greeting visitors, screening inquiries, maintaining files, coordinating with departments, and assisting with recruitment events. Strong communication, organization, and bilingual English/Spanish skills are highly valued.