Bilingual In-Person Administrative Assistant

Casa de la Familia; United States; On-site; USD 28,000 - 30,000; Full time

Job summary

Casa de la Familia seeks an in-person Administrative Assistant for our East LA office to perform a variety of administrative and clerical tasks, support managers and staff, and manage daily office activities.

Responsibilities include scheduling, travel arrangements, filing, reports, and coordinating with internal and external clients; requires bilingual English/Spanish and familiarity with psychology or sociology courses.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency with MS Office tools (Excel/PowerPoint).
• Bilingual English/Spanish.
• Courses in psychology or sociology.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, memos, letters, faxes and forms
• Prepare regularly scheduled reports
• Maintain filing systems
• Update and maintain office policies and procedures
• Order office supplies and research deals/suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as point of contact for internal and external clients
• Liaise with senior admins to handle requests from managers

Skills

Time management

Attention to detail

Written communication

Verbal communication

Organizational skills

Ability to multitask

Education

Psychology courses

Sociology courses

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Casa de la Familia seeks an in-person Administrative Assistant for our East LA office to perform a variety of administrative and clerical tasks, support managers and staff, and manage daily office activities.

Responsibilities include scheduling, travel arrangements, filing, reports, and coordinating with internal and external clients; requires bilingual English/Spanish and familiarity with psychology or sociology courses.