In-Office Admin & Front Desk Specialist – Coral Gables

Exp Global Inc.; Coral Gables (FL); On-site; USD 38,000 - 58,000; Full time

Job summary

EXP is seeking an Administrative Assistant/Receptionist to join the Coral Gables office. The role involves answering calls, greeting visitors, managing office supplies, coordinating training, and supporting project teams on procurement and documentation.

The position requires strong communication and organizational skills and is based in-office five days a week. The successful candidate will have extensive administrative, reception, and clerical experience, with fluency in MS Office applications

Qualifications

• 7+ years of relevant administrative experience preferred.
• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work well independently and with a variety of individuals inside and outside the firm.
• Understanding of the Design and Construction industry.
• Must manage multiple priorities with good time management.
• Attention to detail and problem-solving skills.

Responsibilities

• Answer/direct telephone calls in a professional manner, greet guests and maintain front entrance cleanliness.
• Order, stock and maintain kitchen, copy room, and printer supplies.
• Manage incoming/outgoing mail & courier shipments and receipts.
• Coordinate health and safety training for staff and maintain training certificates database.
• Assist Project managers in procurement of WSIB and insurance certificates for projects.
• Assist other admins as required.
• Open/close the office; set-up/shut down reception area.
• Prepare meeting rooms, including setup and catering.
• Perform data entry, emailing documents, filing, document retrieval, and scheduling.

Skills

MS Office

Communication

Independence

Design & Construction familiarity

Tools

Outlook

Word

Excel

Job description

EXP is seeking an Administrative Assistant/Receptionist to join the Coral Gables office. The role involves answering calls, greeting visitors, managing office supplies, coordinating training, and supporting project teams on procurement and documentation.

The position requires strong communication and organizational skills and is based in-office five days a week. The successful candidate will have extensive administrative, reception, and clerical experience, with fluency in MS Office applications