Front Desk Receptionist

ADP, Inc.; Miami (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

ADP, Inc. in Miami seeks a Front Desk Receptionist to be the first point of contact, managing the front desk, guest services, and basic HR support. The role anchors administrative workflows and ensures a professional experience for guests, applicants, and clients.

The position requires bilingual English/Spanish and at least 1 year in a front desk or administrative role, with proficiency in Google Workspace and MS Office. The environment is fast-paced and client-focused.

Qualifications

• Bilingual fluency in English and Spanish required.
• High school diploma or GED; associate degree preferred.
• Minimum 1 year in front desk, receptionist or admin role.
• Proficiency in Google Workspace and MS Office.

Responsibilities

• Greet visitors and assist clients, applicants, and vendors.
• Manage visitor sign-in, issue badges, keep reception area tidy.
• Answer and route phone calls, leave detailed messages for management.
• Coordinate interviews, appointments, and meetings.
• Assist with onboarding paperwork and new-hire documentation.
• Maintain physical and digital filing systems.
• Draft internal memos, emails, and reports.
• Monitor office and kitchen supply levels.
• Support HR and payroll with document collection.
• Maintain confidentiality of sensitive information.

Skills

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Desk Receptionist

Full Time Miami, FL, US

Salary Range: $16.00 To $18.00 Hourly

We are seeking a professional, highly organized, and personable Front Desk Receptionist to serve as the premier face and voice of our corporate office. As our primary point of contact, you will do much more than manage the front desk—you will keep our daily operations moving efficiently, anchor our administrative workflow, and ensure every guest, applicant, and client receives an exceptional experience.

Key Responsibilities

Front Desk & Guest Services

Welcoming Presence: Warmly greet and assist clients, job applicants, and vendors upon arrival.

Visitor Management: Expertly manage visitor sign-in procedures, issue guest badges, and maintain a pristine, professional reception area.

Communication Hub: Answer, screen, and intelligently route incoming phone calls while taking detailed messages for management and field supervisors.

Administrative & HR Support

Workflow Assistance: Coordinate and schedule interviews, appointments, and meetings.

Onboarding Support: Assist incoming applicants with new-hire paperwork and onboarding documentation.

Data & File Management: Maintain, organize, and update both physical and digital filing systems.

Correspondence: Draft, format, and distribute internal memos, emails, reports, and professional correspondence.

Office Management

Inventory Control: Proactively monitor, track, and order office and kitchen supplies to prevent shortages.

Department Liaison: Assist the HR and payroll departments with secure document collection and internal tracking.

Confidentiality: Maintain absolute discretion and strictly safeguard sensitive client and employee information.

Requirements

Language: Bilingual fluency in English and Spanish is REQUIRED. Must be fully capable of greeting visitors, answering phone calls, and assisting applicants with paperwork in both languages.

Education: High school diploma or GED required (Associate’s degree preferred).

Experience: Minimum 1 year of experience in a front desk, receptionist, or administrative assistant role.

Technical Skills: Proficiency in Google Workspace Applications and Microsoft Office Suite (Word, Excel, Outlook).

Soft Skills: Exceptional multitasking capabilities, top-tier customer service skills, and a high level of organizational clarity.

Professionalism: A sharp, polished professional appearance and demeanor, with the ability to remain calm and efficient in a fast-paced environment.

Why Join Us?

Competitive Compensation: Enjoy stable hourly pay within a professional corporate office environment.

Career Advancement: Work within a rapidly growing security industry leader offering genuine opportunities for internal professional growth.

Impactful Role: Serve as the critical "behind-the-scenes engine" that drives company efficiency and client satisfaction every single day.