In-Office Accounting & Compliance Specialist — Growth

Z Blinds Company Inc.; Fresno (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Long-term growth opportunities

Job summary

Z Blinds Company in Fresno, CA is hiring an Accounting and Compliance Specialist to own daily accounting and project administration from paperwork intake through ordering, installation follow-up, billing, collections, and closeout. This full-time in-office role offers growth and benefits.

You will work with ownership, accounting, sales, installers, and project teams to keep showroom, phones, and records organized, while emphasizing accuracy, customer service, and efficiency.

Qualifications

• Accounting, bookkeeping, AR/AP, or compliance experience.
• Accurate data entry with strong attention to detail.
• Strong Excel and Outlook; able to use office software.
• Ability to learn QuickBooks or a comparable system.
• Professional communication; comfortable making collection calls.
• Dependable attendance and discretion with sensitive information.
• Preferred: 3+ years of relevant experience.
• Preferred: Certified payroll or prevailing wage experience.
• Preferred: Familiarity with builder POs, floor plans, window schedules, or commercial closeout.

Responsibilities

• Process incoming projects and builder purchase orders daily in QuickBooks and company systems.
• Verify builder POs against floor plans, window schedules, options, quantities, specs, and pricing.
• Resolve missing or conflicting information before orders are released.
• Submit accurate purchase orders and factory work orders same-day; confirm receipt and track production and delivery.
• Complete daily invoicing and billing submissions with the correct amounts, terms, and attachments.
• Apply checks, ACH, and card payments daily; reconcile customer accounts and track retainage.
• Make collection calls every business day and document every contact, promise to pay, and next step.
• Coordinate management-approved legal collections, including small claims filings, mechanics liens, and preliminary notices.
• Review and process vendor invoices daily, matching bills to POs and receiving records.
• Code costs to the correct job and account, and prepare approved scheduled payments.
• Reconcile vendor statements and complete bank, credit card, and account reconciliations on schedule.
• Coordinate with builders, superintendents, customers, vendors, and installers on measurements, deliveries, installs, and changes.
• Track shortages, damage, returns, repairs, and warranty requests.
• Collect installation completion records and update job status for billing.
• Build and manage closeout checklists based on each contract and GC requirements.
• Coordinate change orders, submittals, sign-offs, warranty, and turnover documents.
• Prepare progress and final billing support, including schedules of values and pay applications.
• Prepare conditional and unconditional lien waivers for authorized review and signature.
• Assist with certified payroll and prevailing wage compliance on applicable projects.
• Verify classifications, hours, wage rates, and fringe benefits.
• Prepare and submit reports through LCPtracker, DIR, and other required systems, and meet every filing deadline.
• Greet showroom customers and connect them with sales or design.
• Answer phones professionally, respond to emails, and schedule consultations and service appointments.
• Keep customer, vendor, project, and accounting files current and organized.

Skills

Accounting

Bookkeeping

AR/AP

Compliance

Data entry

Excel

Outlook

QuickBooks

Education

Accounting/Finance degree

Tools

QuickBooks

LCPtracker

Job description

Z Blinds Company in Fresno, CA is hiring an Accounting and Compliance Specialist to own daily accounting and project administration from paperwork intake through ordering, installation follow-up, billing, collections, and closeout. This full-time in-office role offers growth and benefits.

You will work with ownership, accounting, sales, installers, and project teams to keep showroom, phones, and records organized, while emphasizing accuracy, customer service, and efficiency.