Accounting and Compliance Specialist

Z Blinds Company Inc.; Fresno (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Long-term growth opportunities

Job summary

Z Blinds Company in Fresno, CA is hiring an Accounting and Compliance Specialist to own daily accounting and project administration from paperwork intake through ordering, installation follow-up, billing, collections, and closeout. This full-time in-office role offers growth and benefits.

You will work with ownership, accounting, sales, installers, and project teams to keep showroom, phones, and records organized, while emphasizing accuracy, customer service, and efficiency.

Qualifications

• Accounting, bookkeeping, AR/AP, or compliance experience.
• Accurate data entry with strong attention to detail.
• Strong Excel and Outlook; able to use office software.
• Ability to learn QuickBooks or a comparable system.
• Professional communication; comfortable making collection calls.
• Dependable attendance and discretion with sensitive information.
• Preferred: 3+ years of relevant experience.
• Preferred: Certified payroll or prevailing wage experience.
• Preferred: Familiarity with builder POs, floor plans, window schedules, or commercial closeout.

Responsibilities

• Process incoming projects and builder purchase orders daily in QuickBooks and company systems.
• Verify builder POs against floor plans, window schedules, options, quantities, specs, and pricing.
• Resolve missing or conflicting information before orders are released.
• Submit accurate purchase orders and factory work orders same-day; confirm receipt and track production and delivery.
• Complete daily invoicing and billing submissions with the correct amounts, terms, and attachments.
• Apply checks, ACH, and card payments daily; reconcile customer accounts and track retainage.
• Make collection calls every business day and document every contact, promise to pay, and next step.
• Coordinate management-approved legal collections, including small claims filings, mechanics liens, and preliminary notices.
• Review and process vendor invoices daily, matching bills to POs and receiving records.
• Code costs to the correct job and account, and prepare approved scheduled payments.
• Reconcile vendor statements and complete bank, credit card, and account reconciliations on schedule.
• Coordinate with builders, superintendents, customers, vendors, and installers on measurements, deliveries, installs, and changes.
• Track shortages, damage, returns, repairs, and warranty requests.
• Collect installation completion records and update job status for billing.
• Build and manage closeout checklists based on each contract and GC requirements.
• Coordinate change orders, submittals, sign-offs, warranty, and turnover documents.
• Prepare progress and final billing support, including schedules of values and pay applications.
• Prepare conditional and unconditional lien waivers for authorized review and signature.
• Assist with certified payroll and prevailing wage compliance on applicable projects.
• Verify classifications, hours, wage rates, and fringe benefits.
• Prepare and submit reports through LCPtracker, DIR, and other required systems, and meet every filing deadline.
• Greet showroom customers and connect them with sales or design.
• Answer phones professionally, respond to emails, and schedule consultations and service appointments.
• Keep customer, vendor, project, and accounting files current and organized.

Skills

Accounting

Bookkeeping

AR/AP

Compliance

Data entry

Excel

Outlook

QuickBooks

Education

Accounting/Finance degree

Tools

QuickBooks

LCPtracker

Job description

Z Blinds Company is hiring an Accounting and Compliance Specialist in Fresno, CA. This is a full-time, in-office role paying $30.00–$34.50 per hour, with health insurance, 401(k) with company match, and room for long-term growth.

ABOUT THE ROLE

You'll own daily accounting and project administration from the moment job paperwork comes in through ordering, installation follow-up, billing, collections, and commercial closeout. You'll work directly with ownership, accounting, sales, installers, and project teams, and help keep our showroom and phones running smoothly.

We're looking for an autonomous professional who sets priorities, acts without repeated reminders, digs into discrepancies, and follows through until the work is done. If you bring sound judgment and ideas that improve accuracy, customer service, and efficiency, you'll fit right in.

WHAT YOU'LL DO

Project entry and order processing

• Process incoming projects and builder purchase orders daily in QuickBooks and company systems
• Verify builder POs against approved floor plans, window schedules, options, quantities, specs, and pricing
• Resolve missing or conflicting information before orders are released
• Submit accurate purchase orders and factory work orders same-day; confirm receipt and track production and delivery

Invoicing, accounts receivable, and collections

• Complete daily invoicing and billing submissions with the correct amounts, terms, and attachments
• Apply checks, ACH, and card payments daily; reconcile customer accounts and track retainage
• Make collection calls every business day and document every contact, promise to pay, and next step
• Coordinate management-approved legal collections, including small claims filings, mechanics liens, and preliminary notices

Accounts payable and reconciliation

• Review and process vendor invoices daily, matching bills to POs and receiving records
• Code costs to the correct job and account, and prepare approved scheduled payments
• Reconcile vendor statements and complete bank, credit card, and account reconciliations on schedule

Builder support and installation follow-through

• Coordinate with builders, superintendents, customers, vendors, and installers on measurements, deliveries, installs, and changes
• Track shortages, damage, returns, repairs, and warranty requests
• Collect installation completion records and update job status for billing

Commercial job closeout

• Build and manage closeout checklists based on each contract and GC requirements
• Coordinate change orders, submittals, sign-offs, warranty, and turnover documents
• Prepare progress and final billing support, including schedules of values and pay applications
• Prepare conditional and unconditional lien waivers for authorized review and signature

Prevailing wage and certified payroll

• Assist with certified payroll and prevailing wage compliance on applicable projects
• Verify classifications, hours, wage rates, and fringe benefits
• Prepare and submit reports through LCPtracker, DIR, and other required systems, and meet every filing deadline

Showroom, phones, and office

• Greet showroom customers and connect them with sales or design
• Answer phones professionally, respond to emails, and schedule consultations and service appointments
• Keep customer, vendor, project, and accounting files current and organized

WHAT WE'RE LOOKING FOR

Required

• Accounting, bookkeeping, AR/AP, or compliance experience
• Accurate data entry and strong attention to detail
• Strong Excel, Outlook, and general office skills
• Ability to learn QuickBooks or a comparable system
• Professional communication and comfort making collection calls
• Dependable attendance and discretion with sensitive information

Preferred

• 3+ years of relevant experience
• Certified payroll or prevailing wage experience
• Familiarity with builder POs, floor plans, window schedules, construction billing, or commercial closeout

Fresno State alumni and candidates with a background in accounting, finance, business administration, or a related field are encouraged to apply.

WHAT SUCCESS LOOKS LIKE

Accurate daily processing, timely collections and filings, complete closeout packages, responsive customer service, and fewer recurring errors.

COMPENSATION AND BENEFITS

• $30.00–$34.50 per hour, full-time, in-office
• Health insurance
• 401(k) with company matching
• Long-term growth opportunities

(Benefits subject to plan eligibility and terms.)