Accounting & Project Admin Specialist

NACBA; Fresno (CA); Hybrid; USD 52,000 - 78,000; Full time

Job summary

NACBA is seeking an organized accounting and project administration professional in Fresno, CA to manage daily project entry, builder POs, and billing workflows. You will coordinate with ownership, accounting, sales, installers, and project teams to ensure accurate records and timely processing.

The role emphasizes independent prioritization, problem solving, and improving accuracy, customer service, and office efficiency across showroom and field activities.

Responsibilities

• Process incoming projects and builder purchase orders daily in QuickBooks and company systems.
• Verify customer, builder, community, lot, job number, scope, terms, and supporting documents.
• Double-check every builder PO against floor plan, plan number and revision, elevation, options, window schedule, and approved selections.
• Verify quantities, locations, product specifications, and pricing; retain the matching plan and verification record in the job file.
• Resolve missing information and conflicting plans, quantities, or specifications before order release; obtain confirmation from builder or project team.
• Prepare and submit accurate purchase orders and factory work orders the same day; confirm factory receipt, track production, delivery, and approved changes; escalate blockers.

Job description

NACBA is seeking an organized accounting and project administration professional in Fresno, CA to manage daily project entry, builder POs, and billing workflows. You will coordinate with ownership, accounting, sales, installers, and project teams to ensure accurate records and timely processing.

The role emphasizes independent prioritization, problem solving, and improving accuracy, customer service, and office efficiency across showroom and field activities.