Accounting Specialist

Z Blinds Company; Fresno (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Z Blinds Company seeks an autonomous accounting and project administrator to manage daily job paperwork, ordering, billing, collection, and closeout. You will provide showroom and customer service support while coordinating with ownership, accounting, sales, installers, and project teams.

The ideal candidate prioritizes work, investigates discrepancies, and follows through to completion, bringing practical solutions to improve accuracy, efficiency, and customer service.

Qualifications

• Autonomous professional who sets priorities, acts without repeated reminders, investigates discrepancies, and follows through until the work is complete.

Responsibilities

• Process incoming projects and builder POs daily in QuickBooks and company systems.
• Double-check builder PO against floor plan, plan number/revision, elevation, options, and window schedule.
• Verify quantities, locations, product specs, and pricing; keep verification record in the job file.
• Prepare and submit purchase orders and factory work orders the same day; track production and delivery.

Job description

Position Purpose

Own daily accounting and project administration - from incoming job paperwork through ordering, installation follow-up, billing, collection, and commercial closeout. Maintain accurate, organized financial and compliance records while providing professional phone, showroom, and customer service support. Work directly with ownership, accounting, sales, installers, and project teams.

We're looking for an autonomous professional who sets priorities, acts without repeated reminders, investigates discrepancies, and follows through until the work is complete. Bring sound judgment, practical solutions, and ideas that improve accuracy, customer service, and office efficiency.

Daily Project Entry & Builder PO Verification

• Process incoming projects and builder purchase orders (POs) daily in QuickBooks and company systems. Verify customer, builder, community, lot, job number, scope, terms, and supporting documents.
• Double-check every builder PO against the correct approved floor plan, plan number and revision, elevation, applicable options, window schedule, and approved selections. Verify quantities, locations, product specifications, and pricing; retain the matching plan and verification record in the job file.
• Resolve missing information and conflicting plans, quantities, or specifications before order release. Obtain confirmation from the responsible builder or project team; use approved field measurements where required instead of assuming floor plans provide final manufacturing dimensions.
• Prepare and submit accurate purchase orders and factory work orders the same day. Confirm factory receipt, check acknowledgments, and track production, delivery, and approved changes. Escalate blockers immediately rather than allowing an unreported backlog.