Accounting Specialist

NACBA; Fresno (CA); Hybrid; USD 52,000 - 78,000; Full time

Job summary

NACBA is seeking an organized accounting and project administration professional in Fresno, CA to manage daily project entry, builder POs, and billing workflows. You will coordinate with ownership, accounting, sales, installers, and project teams to ensure accurate records and timely processing.

The role emphasizes independent prioritization, problem solving, and improving accuracy, customer service, and office efficiency across showroom and field activities.

Responsibilities

• Process incoming projects and builder purchase orders daily in QuickBooks and company systems.
• Verify customer, builder, community, lot, job number, scope, terms, and supporting documents.
• Double-check every builder PO against floor plan, plan number and revision, elevation, options, window schedule, and approved selections.
• Verify quantities, locations, product specifications, and pricing; retain the matching plan and verification record in the job file.
• Resolve missing information and conflicting plans, quantities, or specifications before order release; obtain confirmation from builder or project team.
• Prepare and submit accurate purchase orders and factory work orders the same day; confirm factory receipt, track production, delivery, and approved changes; escalate blockers.

Job description

Position Purpose

Own daily accounting and project administration - from incoming job paperwork through ordering, installation follow-up, billing, collection, and commercial closeout. Maintain accurate, organized financial and compliance records while providing professional phone, showroom, and customer service support. Work directly with ownership, accounting, sales, installers, and project teams.

We're looking for an autonomous professional who sets priorities, acts without repeated reminders, investigates discrepancies, and follows through until the work is complete. Bring sound judgment, practical solutions, and ideas that improve accuracy, customer service, and office efficiency.

Daily Project Entry & Builder PO Verification

• Process incoming projects and builder purchase orders (POs) daily in QuickBooks and company systems. Verify customer, builder, community, lot, job number, scope, terms, and supporting documents.
• Double-check every builder PO against the correct approved floor plan, plan number and revision, elevation, applicable options, window schedule, and approved selections. Verify quantities, locations, product specifications, and pricing; retain the matching plan and verification record in the job file.
• Resolve missing information and conflicting plans, quantities, or specifications before order release. Obtain confirmation from the responsible builder or project team; use approved field measurements where required instead of assuming floor plans provide final manufacturing dimensions.
• Prepare and submit accurate purchase orders and factory work orders the same day. Confirm factory receipt, check acknowledgments, and track production, delivery, and approved changes. Escalate blockers immediately rather than allowing an unreported backlog.