Impactful Project Coordinator | Admin & Cross‑Team Lead

TechSource, Inc; Los Alamos (NM); On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Wellness programs

Job summary

Salas O’Brien seeks a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will help keep projects organized, deadlines visible, and documentation accurate, serving as a central point across workstreams.

The role requires proactive, detail-oriented work and the ability to manage multiple priorities in a fast-paced professional services environment. Travel may be limited, with a base hourly rate of $38 and potential bonuses.

Qualifications

• Bachelor’s degree in business administration, project management, operations, or a related field preferred; equivalent relevant experience may be considered.
• Experience supporting projects, programs, operations, or professional services teams preferred.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and stakeholders.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with project tracking or collaboration tools is preferred.
• Ability to prepare clear meeting notes, action logs, status updates, and professional project documentation.
• Demonstrated follow-through, responsiveness, discretion, and ability to work both independently and collaboratively.
• Ability to identify issues, elevate appropriately, and support process improvement without assuming project-level decision-making authority.
• Experience supporting government, engineering, technical, or regulated environments is a plus.

Responsibilities

• Schedule and coordinate internal and client meetings, including calendar management and logistics.
• Prepare and distribute meeting agendas; capture notes, decisions, and actions.
• Track timelines, milestones, deliverables, and follow-ups; communicate deadlines.
• Maintain task trackers, action logs, status reports, and collaboration tools.
• Serve as central coordination point for project activities among managers and operations.
• Route requests and updates to appropriate team members to align workstreams.
• Maintain organized, accurate project documentation and records.
• Assist in preparing status reports, presentations, data calls, and other deliverables.
• Coordinate onboarding/offboarding for project personnel and contract admin tasks.
• Identify issues and gaps for PM attention; suggest improvements.

Skills

Organization

Communication

Attention to detail

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Team collaboration tools

Job description

Salas O’Brien seeks a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will help keep projects organized, deadlines visible, and documentation accurate, serving as a central point across workstreams.

The role requires proactive, detail-oriented work and the ability to manage multiple priorities in a fast-paced professional services environment. Travel may be limited, with a base hourly rate of $38 and potential bonuses.