Project Coordinator - Engineering Projects & Operations

Ultipro; Los Alamos (NM); On-site; USD 75,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

Job summary

Salas O’Brien is seeking a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will manage schedules, track actions, support reporting, and facilitate timely communication across multiple workstreams.

The role requires proactive, detail-oriented professionals who can handle multiple priorities in a fast-paced professional services environment.

Qualifications

• Bachelor’s degree in business administration, project management, operations, or related field preferred; equivalent relevant experience may be considered.
• Experience supporting projects, programs, operations, or professional services teams preferred.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and stakeholders.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with project tracking or collaboration tools is preferred.
• Ability to prepare clear meeting notes, action logs, status updates, and professional project documentation.
• Demonstrated follow-through, responsiveness, discretion, and ability to work both independently and collaboratively.
• Experience supporting government, engineering, technical, or regulated environments is a plus.

Responsibilities

• Schedule and manage internal and client-facing meetings, including coordinating calendars and logistics.
• Prepare and distribute meeting agendas in coordination with Project Managers; capture meeting notes, decisions, and action items.
• Track project timelines, milestones, deliverables, and follow-up actions; proactively communicate approaching deadlines and outstanding items.
• Maintain task trackers, action logs, status reports, shared tools, and collaboration platforms.
• Serve as a central coordination point for day-to-day project activities and facilitate communication among Project Managers, Operations, and other stakeholders.
• Route requests, information, and updates to the appropriate team members and support alignment across workstreams.
• Maintain organized, accurate, and consistent project documentation and records.
• Assist in preparing status reports, presentations, data calls, and other project deliverables.
• Coordinate onboarding and offboarding activities for project personnel and support contract-related administrative requirements as directed.
• Identify and flag process inefficiencies, administrative gaps, schedule risks, or unresolved actions for Project Manager attention.
• Provide scheduling and logistical coordination with client stakeholders as appropriate.
• Perform other project coordination and administrative duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Education

Bachelor's degree in business administration / project management / operations

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Salas O’Brien is seeking a Project Coordinator to provide day-to-day coordination and administrative support to Project Managers and Operations. You will manage schedules, track actions, support reporting, and facilitate timely communication across multiple workstreams.

The role requires proactive, detail-oriented professionals who can handle multiple priorities in a fast-paced professional services environment.