Operations & Projects Coordinator

Salas O'Brien; Tustin (CA); On-site; USD 47,000 - 59,000; Full time

Job summary

Salas O’Brien in Tustin, CA, is seeking an Office Operations Coordinator to support day-to-day operations, project administration, and leadership coordination across the office.

Ideal candidates are highly organized, proactive, and detail-oriented with 3+ years in office administration. Proficiency in MS Office and strong communication are required. Local travel may be involved; hourly compensation is competitive.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3+ years of experience in office administration, operations coordination, project coordination, or a related support role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively with multiple teams and stakeholders.
• Strong customer service mindset and professional demeanor.

Responsibilities

• Coordinate day-to-day office operations to maintain an efficient and professional work environment.
• Manage office vendors, service providers, supplies, and facility-related needs.
• Coordinate workspace setup, office access, equipment requests, and first-day office logistics for new team members in partnership with Human Resources and hiring managers.
• Serve as a welcoming on-site resource for team members and visitors, helping to foster a positive office experience.
• Coordinate office meetings, events, training sessions, and team activities.
• Maintain office records, files, and administrative procedures.
• Provide administrative and organizational support to office leadership, including meeting scheduling, document preparation, and special projects.

Skills

Organizational skills

Communication skills

MS Office

Attention to detail

Independent worker

Customer service

Education

Bachelor's degree or equivalent

Job description

Salas O’Brien in Tustin, CA, is seeking an Office Operations Coordinator to support day-to-day operations, project administration, and leadership coordination across the office.

Ideal candidates are highly organized, proactive, and detail-oriented with 3+ years in office administration. Proficiency in MS Office and strong communication are required. Local travel may be involved; hourly compensation is competitive.