Impactful Operations Support Administrator

American Water Co.; Short Hills (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Health benefits

Paid time off

Employee Stock Purchase Plan

Job summary

American Water is seeking an entry‑level Operations Support Administrator to provide general administrative and clerical support for day‑to‑day departmental operations. This role focuses on transactional tasks, routine procedures, and documentation under guidance from experienced staff.

Responsibilities include coordinating travel, managing calendars, preparing reports, maintaining inventory, assisting with permits and work orders, data entry, and supporting payroll and invoicing processes in a

Qualifications

• High School diploma or GED required.
• 0-2 years of clerical/administrative support experience.
• Excellent written and verbal communication and attention to detail.
• Ability to learn computerized systems and create reports.

Responsibilities

• Provide general administrative support for daily operations and special projects.
• Coordinate travel and maintain calendars and meeting schedules.
• Prepare routine reports and meeting minutes.
• Maintain office supplies inventory and process replenishments.
• Assist with data entry and updating work order information.
• Support accounts payable/receivable activities and invoice processing.
• Assist with vendor setup and routine billing discrepancies.
• Prepare deposit documentation and support payroll/time reporting.

Skills

General admin skills

Customer support

Data entry & reporting

MS Word

MS Excel

MS Outlook

SAP knowledge

Education

High School diploma or GED

Tools

MS Word

MS Excel

Outlook

SAP

Job description

American Water is seeking an entry‑level Operations Support Administrator to provide general administrative and clerical support for day‑to‑day departmental operations. This role focuses on transactional tasks, routine procedures, and documentation under guidance from experienced staff.

Responsibilities include coordinating travel, managing calendars, preparing reports, maintaining inventory, assisting with permits and work orders, data entry, and supporting payroll and invoicing processes in a