Admin, Operations Support

American Water; Jeffersonville (IN); On-site; USD 32,000 - 48,000; Full time

Job summary

American Water is hiring an Administrative Operations Support in Jeffersonville, IN to provide general administrative and clerical support for day-to-day departmental operations under guidance from senior staff.

This entry-level role emphasizes accuracy, data entry, reporting, and routine purchasing, with frequent interaction to support customers and internal partners.

Qualifications

• 0-2 years of clerical/administrative support experience.
• High School Diploma or GED.

Responsibilities

• Coordinate travel arrangements and maintain calendars.
• Prepare routine correspondence, reports, and meeting minutes.
• Maintain inventory of office supplies and place replenishment orders.
• Assist with permits and standard documentation.
• Serve as a first point of contact for routine inquiries; escalate complex issues.
• Gather information from leadership to respond to questions.
• Explain basic company processes to customers and internal partners.
• Monitor and respond to assigned BPEMs per guidelines.
• Enter data into business systems and spreadsheets.
• Compile daily, weekly, and monthly reports using predefined formats.
• Initiate routine purchasing transactions and assist with processing purchasing card and fleet expenses.
• Support accounts payable and receivable activities such as invoice entry and payment tracking.

Skills

Customer support practices

Database management

Spreadsheets

Documentation/reporting

Verbal & written communication

Interpersonal skills

Analytical skills

Attention to detail

Team collaboration

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

Job description

Primary Role

American Water is seeking an Administrative Operations Support caniddate to join our team located in Jeffersonville, TN. As Admin, Operations Support you will be responsible for providing general administrative and clerical support for day‑to‑day departmental operations. This entry‑level role focuses on transactional, routine, and support activities performed under established procedures and with guidance from more experienced staff.

Job Description

Job Title: Admin, Operations Support

Posting Start Date: 9/11/26

Job Description: American Water is seeking an Administrative Operations Support caniddate to join our team located in Jeffersonville, TN. As Admin, Operations Support you will be responsible for providing general administrative and clerical support for day‑to‑day departmental operations. This entry‑level role focuses on transactional, routine, and support activities performed under established procedures and with guidance from more experienced staff.

Key Accountabilities

• Coordinate travel arrangements and maintain departmental calendars and meeting schedules
• Prepare, compose, and distribute routine correspondence, reports, and meeting minutes
• Maintain inventory of office supplies, equipment, and materials; place replenishment orders as needed
• Assist with obtaining permits and assembling standard documentation
• Serve as a first‑point‑of‑contact for routine customer or internal inquiries; elevate complex issues as appropriate
• Gather information from operations leadership and systems to assist with responding to questions
• Explain basic company processes and procedures to customers and internal partners
• Monitor and respond to assigned BPEMs in accordance with established guidelines
• Administer and coordinate the preparation and completion of work orders following established policies and procedures
• Assist field or operations teams by entering, updating, and tracking work order information in company systems
• Enter data accurately into business systems, databases, and spreadsheets
• Compile routine daily, weekly, and monthly reports using predefined formats
• Initiate routine purchasing transactions and assist with processing purchasing card and fleet‑related expenses
• Support accounts payable and receivable activities such as invoice entry, receipt processing, and payment tracking

Knowledge/Skills

• Knowledge of customer and/or operations support practices
• Ability to learn and understand computerized systems, database management, spreadsheet and word-processing programs to process data and create reports
• Working knowledge of computer software such as MS Word, Excel and Outlook
• Basic process and project management skills
• Good business acumen and judgment
• Effective quantitative and analytical skills; attention to detail
• Effective verbal and written communication skills (e.g., report writing, listening, plan reading and creating, and presentation)
• Effective interpersonal skills (e.g., tact/diplomacy, persuasion, team building, cooperation, leadership, ability to motivate others

Experience/Education

• 0-2 years’ experience in clerical / administrative support
• High School Diploma or GED