Office Support Administrator

American Water; Lexington (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Kentucky American Water in Lexington, KY is seeking a full-time Office Support Administrator to support daily operations. The role focuses on transactional, routine tasks and requires following established procedures with guidance from more experienced staff.

The position involves general admin duties, data entry, calendar coordination, basic payroll support, and light vendor/inventory tasks to keep the office running smoothly.

Qualifications

• Entry-level administrative role supporting day-to-day operations.
• Ability to learn and follow established procedures.
• Experience with data entry and reporting is a plus.
• Strong organizational and communication skills.

Responsibilities

• Provide general administrative support for daily operations.
• Coordinate travel arrangements and departmental calendars.
• Enter data accurately into business systems and generate routine reports.
• Assist with purchasing and inventory control.
• Support accounts payable/receivable activities as needed.
• Prepare routine correspondence and meeting minutes.

Skills

Customer support

Operations support

Data entry

MS Office proficiency

Communication skills

Education

High School diploma or GED

Tools

MS Word

Excel

Outlook

SAP

Job description

Primary Role

Job Description

Job Title: Office Support Administrator

Posting Start Date: 9/2/26

Job Description:

Primary Role

Kentucky American Water has an opportunity for a full-time Office Support Administrator to join our team and support our daily operations in Lexington, KY.

The Office Support Administrator is responsible for providing general administrative and clerical support for day-to-day departmental operations. This entry-level role focuses on transactional, routine, and support activities performed under established procedures and with guidance from more experienced staff.

Key Accountabilities

• The duties and responsibilities listed are representative of the work performed by employees in this role and are not intended to be exhaustive. Specific responsibilities may vary based on business needs, location, operational requirements, and organizational assignment.
• Provide general administrative support to managers and departments for daily operations and routine special projects.
• Coordinate travel arrangements and maintain departmental calendars and meeting schedules.
• Prepare, compose, and distribute routine correspondence, reports, and meeting minutes.
• Maintain inventory of office supplies, equipment, and materials; place replenishment orders as needed.
• Assist with obtaining permits and assembling standard documentation.
• Serve as a first‑point‑of‑contact for routine customer or internal inquiries; elevate complex issues as appropriate.
• Gather information from operations leadership and systems to assist with responding to questions.
• Explain basic company processes and procedures to customers and internal partners.
• Monitor and respond to assigned BPEMs in accordance with established guidelines.
• Administer and coordinate the preparation and completion of work orders following established policies and procedures.
• Assist field or operations teams by entering, updating, and tracking work order information in company systems.
• Enter data accurately into business systems, databases, and spreadsheets.
• Compile routine daily, weekly, and monthly reports using predefined formats.
• Research and update information in tracking systems and document repositories.
• Maintain organized records related to operations, customer activity, and departmental processes.
• Initiate routine purchasing transactions and assist with processing purchasing card and fleet‑related expenses.
• Support local inventory tracking and reporting; update inventory records.
• Assist with vendor setup, invoice processing, and researching routine billing or delivery discrepancies, with oversight.
• Assist with basic payroll and time reporting support by preparing documentation and verifying completeness.
• Support accounts payable and receivable activities such as invoice entry, receipt processing, and payment tracking.
• Prepare deposit documentation and forward information for review and approval.

Knowledge/Skills

• Knowledge of customer and/or operations support practices.
• Ability to learn and understand computerized systems, database management, spreadsheet and word-processing programs to process data and create reports.
• Working knowledge of computer software such as MS Word, Excel, Outlook, and SAP
• Basic process and project management skills.
• Good business acumen and judgment.
• Effective quantitative and analytical skills; attention to detail.
• Effective verbal and written communication skills (e.g., report writing, listening, plan reading and creating, and presentation).
• Effective interpersonal skills (e.g., tact/diplomacy, persuasion, team building, cooperation, leadership, ability to motivate others
• Ability to drive a forktruck
• Customer focused
• Attention-to-detail and positive attitude
• Ability to lift up to 75 lbs.

Experience/Education

• High School diploma or GED

Work Schedule

• Full-time, On-site
• Monday-Friday, 7am-3:30pm
• Overtime as needed
• Rotating On-Call responsibility (including holidays)

Work Environment

• Standard indoor office environment with occasional outside work

Competencies

• Plans & Aligns
• Decision Making
• Communicates Effectively
• Builds Networks
• Action Oriented