Impactful Operations & Facilities Coordinator

The Nature Conservancy (All); Brunswick (ME); On-site; USD 32,000 - 44,000; Part time

Benefits offered by this job

Full benefits

Job summary

The Operations Coordinator at The Nature Conservancy Maine provides essential administrative, logistical, and operational support to ensure smooth day-to-day functioning of the Maine office. This role covers office facilities, purchasing, fleet management, safety, records, and staff support within a collaborative team.

Based in Brunswick, ME, the position is part-time (18–20 hours/week) in-office, with full benefits for 20 hours/week.

Qualifications

• Bachelor’s degree or equivalent combination with 1+ year of administrative experience.
• Experience providing administrative support, including phones, mail, equipment, vehicle management, or filing.
• Experience with property or facilities management.
• Business writing, editing, and proofreading skills.
• Ability to manage time and multiple activities to meet deadlines.
• Experience communicating with diverse groups and safeguarding confidential information.

Responsibilities

• Perform administrative, logistical, and operational duties under general supervision.
• Serve as liaison with the office landlord on facility, parking, and related issues.
• Maintain office systems, equipment, and vendor relationships.
• Manage Conservancy-owned vehicle fleet operations and related documentation.
• Assist with documenting procedures and implementing process improvements.
• Support phone reception and provide event/meeting support.
• Process mail and respond to routine staff questions about processes and resources.
• Support compliance with Conservancy policies and documentation requirements.
• Coordinate with staff, volunteers, vendors, and partners to foster positive working relationships.

Skills

Administrative support

Office coordination

Vendor management

Records management

Fleet coordination

Education

Bachelor’s degree

Job description

The Operations Coordinator at The Nature Conservancy Maine provides essential administrative, logistical, and operational support to ensure smooth day-to-day functioning of the Maine office. This role covers office facilities, purchasing, fleet management, safety, records, and staff support within a collaborative team.

Based in Brunswick, ME, the position is part-time (18–20 hours/week) in-office, with full benefits for 20 hours/week.