Impactful Onsite Office Systems Coordinator

Mybrightpoint; Fort Wayne (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Brightpoint is seeking an Office Systems Coordinator to provide administrative support to the President/CEO, the Executive Team, and the Office Systems Manager at the Washington Blvd Main Office.

This on-site role requires a 40-hour work week, Monday through Friday, and involves mail handling, data entry, scheduling, purchasing, and filing to support daily operations and organizational needs.

Qualifications

• Associates degree in business management, administration, or related field with possible substitution.
• 2+ years in administrative support; 5+ years preferred in not-for-profit.
• Strong interpersonal and written/oral communication skills.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Typing speed of 35 WPM.
• Ability to manage multiple projects simultaneously.
• Valid Indiana driver’s license and insurance minimums for business driving.

Responsibilities

• Leads daily mail pickup, sorting, dating and distributing incoming mail.
• Performs daily data entry of checks and cash into the log database.
• Stamps outgoing mail and charges postage to programs.
• Processes purchase requisitions for agency contracts and Office Systems.
• Provides internal program support for Office Systems programs.
• Assists with implementing the organization's tracking system.
• Greets visitors and manages communications within the facility.
• Supports outreach and engagement inside and outside the facility.
• Develops filing and retrieval systems and records meetings.
• Coordinates Executive Management's schedules and travel.
• Manages correspondence and drafts letters.
• Initiates purchases and maintains office supplies for Executives.
• Performs other duties as assigned by Executive Management.
• Supports President/CEO and VP-level staff and Office Systems Manager.
• Upholds Brightpoint values in all professional activities.

Skills

Communication skills

Typing 35 WPM

Multitasking

MS Office

Education

Associate degree in business/administration/communications

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Brightpoint is seeking an Office Systems Coordinator to provide administrative support to the President/CEO, the Executive Team, and the Office Systems Manager at the Washington Blvd Main Office.

This on-site role requires a 40-hour work week, Monday through Friday, and involves mail handling, data entry, scheduling, purchasing, and filing to support daily operations and organizational needs.