Office Systems Coordinator

Mybrightpoint; Fort Wayne (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Brightpoint is seeking an Office Systems Coordinator to provide administrative support to the President/CEO, the Executive Team, and the Office Systems Manager at the Washington Blvd Main Office.

This on-site role requires a 40-hour work week, Monday through Friday, and involves mail handling, data entry, scheduling, purchasing, and filing to support daily operations and organizational needs.

Qualifications

• Associates degree in business management, administration, or related field with possible substitution.
• 2+ years in administrative support; 5+ years preferred in not-for-profit.
• Strong interpersonal and written/oral communication skills.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Typing speed of 35 WPM.
• Ability to manage multiple projects simultaneously.
• Valid Indiana driver’s license and insurance minimums for business driving.

Responsibilities

• Leads daily mail pickup, sorting, dating and distributing incoming mail.
• Performs daily data entry of checks and cash into the log database.
• Stamps outgoing mail and charges postage to programs.
• Processes purchase requisitions for agency contracts and Office Systems.
• Provides internal program support for Office Systems programs.
• Assists with implementing the organization's tracking system.
• Greets visitors and manages communications within the facility.
• Supports outreach and engagement inside and outside the facility.
• Develops filing and retrieval systems and records meetings.
• Coordinates Executive Management's schedules and travel.
• Manages correspondence and drafts letters.
• Initiates purchases and maintains office supplies for Executives.
• Performs other duties as assigned by Executive Management.
• Supports President/CEO and VP-level staff and Office Systems Manager.
• Upholds Brightpoint values in all professional activities.

Skills

Communication skills

Typing 35 WPM

Multitasking

MS Office

Education

Associate degree in business/administration/communications

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?

Position: Office Systems Coordinator

Location: Washington Blvd, Main Office

Hours: 40 hours - Monday through Friday (Scheduled determined by supervisor)

Starting Salary Range: $18.00 -24.00/HR.

JOB SUMMARY

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.

JOB DUTIES

This position requires a regular onsite presence to support daily operations and organizational needs. The successful candidate must work from the assigned office location and is not eligible for a remote work arrangement.

• Leads daily mail pick-up, sorting, dating, and distributing incoming mail.
• Completes daily data entry of all incoming checks, cash, etc. into the check log database.
• Completes daily stamping of outgoing mail and accurately charging postage to appropriate programs.
• Complete all Purchase Requisitions for agency pooling contracts as well as Office Systems and Executive Management.
• Provides internal program support agency wide for Office Systems Programs.
• Assists with the implementation of the organization's tracking system.
• Welcomes and prioritizes visitors and other communication within the facility.
• Supports outreach and engagement within and outside the facility.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Coordinates Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages correspondence by reviewing, routing, drafting letters, and initiating communications.
• Initiates purchases and maintains office supplies for Executive Management.
• Performs other duties as assigned by Executive Management.
• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.
• Upholds and demonstrate Brightpoint Values in all professional activities.

SKILLS AND QUALIFICATIONS

• Associates degree in the area of business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
• Strong interpersonal and oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, Power Point.
• Ability to type 35 WPM.
• Ability to manage multiple projects at once.
• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

DATES FOR INTERNAL POSTING: FROM August 11 - until filled.

DATES FOR EXTERNAL POSTING: FROM August 11 - until filled.

APPROXIMATE DATE FOR POSITION TO BEGIN: Immediately