Executive Admin & Operations Coordinator

Blueprint; Redmond (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Flexible Spending Account (FSA)

Competitive paid time off

Parental leave

Professional growth

Job summary

Blueprint is seeking an administrative professional to support two leaders and a 43-person team in a fast-paced enterprise. You will manage calendars, coordinate meetings, arrange domestic travel, onboarding, reporting, and office operations, while maintaining confidentiality.

The role requires initiative, discretion, and the ability to handle multiple priorities with strong communication and organizational skills. Onsite five days per week in Redmond, WA, with competitive benefits.

Qualifications

• 2–4 years of administrative or executive-support experience.
• 2–4 years of experience supporting senior leaders or executives.
• 2–4 years of experience managing calendars and scheduling meetings through Outlook.
• Experience coordinating projects, tracking deliverables, and managing competing priorities.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Ability to work independently, manage time effectively, and adapt to changing priorities.
• Demonstrated ability to organize confidential information and exercise sound judgment.
• Ability to work onsite five days per week in Redmond, Washington.

Responsibilities

• Manage complex executive calendars with a strong focus on accuracy, timeliness, conflict resolution, and alignment with leadership priorities.
• Schedule and coordinate internal and external meetings across multiple stakeholders.
• Coordinate domestic travel arrangements and process expense reports as needed.
• Partner with administrative professionals and business partners to establish priorities and ensure leaders are prepared for meetings and commitments.
• Plan and support all-hands meetings, offsites, morale events, and other large team activities.
• Support employee onboarding and offboarding, including equipment, access, scheduling, and administrative coordination.
• Maintain email distribution lists, security groups, and other team resources.
• Prepare reports related to headcount, team operations, and other business needs.
• Coordinate workspace planning, seating arrangements, and team moves.
• Purchase equipment, services, and office supplies and assist with invoice processing.
• Respond to policy and process questions and help employees resolve administrative issues.
• Manage multiple priorities and special projects while maintaining confidentiality and attention to detail.

Skills

Administrative experience

Executive-support experience

Outlook calendar management

Communication skills

Customer service

Attention to detail

Independent work

Confidential handling

Fast-paced environment

Education

No degree required

Tools

Outlook

Spreadsheets

Presentations

Document-management tools

Job description

Blueprint is seeking an administrative professional to support two leaders and a 43-person team in a fast-paced enterprise. You will manage calendars, coordinate meetings, arrange domestic travel, onboarding, reporting, and office operations, while maintaining confidentiality.

The role requires initiative, discretion, and the ability to handle multiple priorities with strong communication and organizational skills. Onsite five days per week in Redmond, WA, with competitive benefits.